Admin Assistant

Green Avenue; Singapore; Presencial; SGD 27.000 - 36.000; Jornada completa

Descripción de la vacante

Green Avenue is seeking an Admin Assistant to support daily administrative, logistical, and operational tasks at our Singapore facility. The role includes managing inventory, validating deliveries and invoices, and assisting with donor communications and resident activities.

The ideal candidate is organized, detail-oriented, and capable of supporting office and care-related functions in a dynamic environment. Prior healthcare or eldercare exposure is advantageous.

Formación

• Education: Minimum GCE ‘O’ Level or equivalent.
• Experience: Administrative or operations support preferred.
• Healthcare or eldercare experience is a plus.

Responsabilidades

• Monitors and manages inventory levels for medical consumables and food & beverage items.
• Verifies deliveries of goods against purchase orders to ensure accuracy.
• Checks and validates supplier invoices against delivery orders.
• Distributes incoming mail to relevant departments or individuals.
• Assists with donation of physical items, including counting and preparing appreciation letters.
• Assists with warranty registration and tagging of assets for record-keeping.
• Conducts periodic stock counts to ensure asset records are up to date.
• Assists with scanning, filing and organizing office documents.
• Helps maintain a clean and tidy office environment.
• Assists in coordination and support of resident activities and events.
• Acts as a floater Therapy Assistant in the absence of therapy staff.
• Performs other general administrative duties and ad hoc tasks as assigned.

Conocimientos

Organizational skills

Detail oriented

Donor communications

Educación

GCE O Level or equivalent

Descripción del empleo

Job Description

The Admin Assistant supports daily administrative, logistical, and operational tasks to ensure smooth functioning of the facility. This role includes managing inventory, verifying deliveries and invoices, maintaining donor communications, and assisting with office and resident-related activities. The ideal candidate is organized, detail-oriented, and willing to support a variety of office and care-related functions.

Key Responsibilities

• Monitors and manages inventory levels for medical consumables and food & beverage items

• Verifies deliveries of goods against purchase orders to ensure accuracy and completeness

• Checks and validates supplier invoices against delivery orders

• Distributes incoming mail to relevant departments or individuals

• Assists with donation of physical items, including counting, maintaining the donation schedule, and preparing appreciation letters for donors

• Assists with warranty registration and tagging of assets to ensure proper record-keeping and tracking

• Conducts periodic stock counts to ensure asset records are accurate and up to date

• Assists with scanning, filing and organizing office documents

• Helps maintain a clean and tidy office environment

• Assists in the coordination and support of resident activities and events

• Acts as a floater Therapy Assistant in the absence of any one therapy staff

• Performs other general administrative duties and ad hoc tasks as assigned

Training & Documentation Coordination

• Coordinate mandatory staff training schedules and attendance tracking.

• Maintain training records, audit trails, and compliance documentation.

• Track staff acknowledgements of policies, SOPs, and governance requirements.

Qualifications & Requirements

• Education: Minimum GCE ‘O’ Level or equivalent

• Experience:

• Prior experience in an administrative or operations support role preferred

• Experience in a healthcare or eldercare environment is an advantage