ADMIN ASSISTANT

EXAIL PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

EXAIL PTE. LTD. in Singapore is seeking a proactive Sales Admin Assistant to support sales and office teams across APAC. You will process orders, handle routine admin tasks, and coordinate logistics to keep daily operations smooth.

You will coordinate travel and accommodation for overseas guests, manage pantry supplies, and liaise with APAC offices in Beijing and Malaysia to ensure consistent processes. This role offers exposure to cross-border operations and a hands-on office environment.

Responsibilities

• Assist the Sales Admin Executive in supporting sales activities
• Process customer orders efficiently to ensure timely fulfillment and accurate record-keeping
• Manage general office administration tasks to maintain smooth daily operations
• Answer incoming calls professionally to provide information and direct inquiries appropriately
• Organize meals and refreshments for meetings to support event coordination
• Monitor and reorder pantry and office supplies to maintain adequate stock levels
• Provide administrative support to the Singapore office and coordinate with APAC offices in Beijing and Malaysia to ensure consistent operations
• Assist in freight logistics by supporting goods import, export, and receiving processes to facilitate smooth supply chain management
• Arrange travel and local accommodation for overseas guests and colleagues to ensure comfortable and timely visits
• Perform additional duties as assigned to support team and organizational needs

Job description

Job Summary

Support the sales and office teams by processing orders, managing administrative tasks, coordinating logistics, and assisting with travel and meeting arrangements across Singapore and APAC offices.

Responsibilities

• Assist the Sales Admin Executive in supporting sales activities
• Process customer orders efficiently to ensure timely fulfillment and accurate record-keeping
• Manage general office administration tasks to maintain smooth daily operations
• Answer incoming calls professionally to provide information and direct inquiries appropriatelyOrganize meals and refreshments for meetings to support event coordination
• Monitor and reorder pantry and office supplies to maintain adequate stock levels
• Provide administrative support to the Singapore office and coordinate with APAC offices in Beijing and Malaysia to ensure consistent operations
• Assist in freight logistics by supporting goods import, export, and receiving processes to facilitate smooth supply chain management
• Arrange travel and local accommodation for overseas guests and colleagues to ensure comfortable and timely visits
• Perform additional duties as assigned to support team and organizational needs