ADMIN

NIVEDHA MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

NIVEDHA MANAGEMENT PTE. LTD. in Singapore is seeking an Admin Supervisor to oversee daily administrative activities and support cleaning operations. The role involves coordinating office administration, maintaining employee records, and assisting with manpower scheduling.

You will liaise with cleaning supervisors, clients, and suppliers, prepare reports, handle documents, and supervise junior staff to ensure accuracy and timely delivery of administrative tasks.

Responsibilities

• Supervise and coordinate daily administrative activities.
• Maintain accurate employee records, attendance, leave, overtime, and deployment records.
• Coordinate with cleaning supervisors regarding staff schedules and manpower deployment.
• Check and compile attendance and overtime information for payroll processing.
• Prepare quotations, invoices, purchase orders, service reports, and other administrative documents.
• Coordinate with clients regarding schedules, documentation, service requirements, and administrative matters.
• Maintain records of client contracts, work orders, inspection reports, and service documentation.
• Monitor office supplies and cleaning material records and coordinate purchases when required.
• Supervise junior administrative staff and allocate daily office duties.
• Check documents prepared by administrative staff for accuracy and completeness.
• Prepare regular administrative and operational reports for management.
• Maintain proper filing systems, both physical and electronic.
• Assist with recruitment administration, employee onboarding, and staff documentation.
• Coordinate with suppliers and service providers on administrative and purchasing matters.
• Monitor important document and contract renewal dates.
• Ensure company administrative procedures and policies are followed.
• Handle correspondence, emails, and routine communication with clients and staff.
• Escalate operational or administrative issues to management and follow up on corrective actions.
• Perform other administrative duties assigned by management

Job description

The Admin Supervisor is responsible for supervising daily administrative activities and supporting the company's cleaning operations. The role involves coordinating office administration, maintaining employee and operational records, assisting with manpower scheduling, and coordinating with cleaning supervisors, clients, and suppliers.

Key Responsibilities

• Supervise and coordinate daily administrative activities.

• Maintain accurate employee records, attendance, leave, overtime, and deployment records.

• Coordinate with cleaning supervisors regarding staff schedules and manpower deployment.

• Check and compile attendance and overtime information for payroll processing.

• Prepare quotations, invoices, purchase orders, service reports, and other administrative documents.

• Coordinate with clients regarding schedules, documentation, service requirements, and administrative matters.

• Maintain records of client contracts, work orders, inspection reports, and service documentation.

• Monitor office supplies and cleaning material records and coordinate purchases when required.

• Supervise junior administrative staff and allocate daily office duties.

• Check documents prepared by administrative staff for accuracy and completeness.

• Prepare regular administrative and operational reports for management.

• Maintain proper filing systems, both physical and electronic.

• Assist with recruitment administration, employee onboarding, and staff documentation.

• Coordinate with suppliers and service providers on administrative and purchasing matters.

• Monitor important document and contract renewal dates.

• Ensure company administrative procedures and policies are followed.

• Handle correspondence, emails, and routine communication with clients and staff.

• Escalate operational or administrative issues to management and follow up on corrective actions.

• Perform other administrative duties assigned by management