Purchaser / Operations Coordinator (Marine & Ship Supply)

Direct Search Global; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Direct Search Global in Singapore is seeking an experienced Purchaser / Operations Coordinator to support procurement and day-to-day operations within the marine and ship supply sector. You will manage customer enquiries, coordinate supplier purchases, prepare commercial documentation, and ensure timely delivery of goods to vessels.

The ideal candidate has 3–5 years in procurement or operations in maritime settings, strong communication and multitasking, and proficiency with MS Office.

Qualifications

• Diploma or degree in maritime studies, supply chain, logistics or related.
• 3–5 years in procurement or operations within maritime industry.
• Experience in ship chandling or marine procurement preferred.
• Strong communication and stakeholder management skills.
• Proficient with MS Office (Excel, Word, Outlook).

Responsibilities

• Handle customer enquiries and provide operational support.
• Prepare quotations, purchase orders, delivery orders and invoices.
• Source products and liaise with suppliers on pricing and availability.
• Coordinate procurement activities to meet customer requirements.
• Monitor orders from purchase to delivery and resolve issues.
• Maintain accurate records of orders and supplier information.
• Collaborate with internal teams to ensure smooth order execution.
• Participate in team meetings and share operational updates.
• Take on ad-hoc duties as assigned by management.

Skills

Procurement coordination

Customer service

Stakeholder management

Education

Diploma or Bachelor's Degree in Maritime Studies, Supply Chain, Logistics, Business Administration, or a related discipline

Tools

Excel

Word

Outlook

Job description

Overview

We are seeking an experienced Purchaser / Operations Coordinator to support procurement and day-to-day operations within the marine and ship supply industry. This role is responsible for managing customer enquiries, coordinating supplier purchases, preparing commercial documentation, and ensuring the timely delivery of goods and services to vessels.

The successful candidate will work closely with customers, suppliers, and internal teams to provide efficient operational support while maintaining excellent service standards.

Key Responsibilities

• Manage customer enquiries and provide timely operational and after-sales support.
• Prepare and process quotations, purchase orders, delivery orders, invoices, and other sales documentation.
• Source products and liaise with suppliers on pricing, availability, delivery schedules, and order fulfilment.
• Coordinate procurement activities to ensure materials and supplies are delivered according to customer requirements.
• Monitor orders from purchase through delivery and resolve operational or logistics issues where required.
• Maintain accurate records of orders, supplier information, and operational documentation.
• Work closely with internal departments to ensure smooth execution of customer orders and projects.
• Participate in team meetings, share operational updates, and contribute to process improvements.
• Handle ad-hoc operational and procurement duties assigned by management.

Requirements

• Diploma or Bachelor's Degree in Maritime Studies, Supply Chain, Logistics, Business Administration, or a related discipline.
• Minimum 3–5 years of experience in procurement, operations coordination, or customer service within the maritime or marine supply industry.
• Experience in ship chandling or marine procurement will be highly preferred.
• Good understanding of marine products, vessel operations, and supplier coordination.
• Strong organisational and multitasking skills with the ability to manage multiple orders simultaneously.
• Excellent communication and stakeholder management skills.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Detail-oriented, proactive, and able to work independently in a fast-paced operational environment.
• Willing to participate in a rotational after-hours standby duty schedule as part of operational support requirements.