Accounts cum Logistics Executive

HLT International Pte Ltd; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

HLT International Pte Ltd is seeking a dedicated procurement and accounts support professional to manage end-to-end processes from sourcing to invoicing. You will coordinate shipments, track inventory, verify invoices, and assist with month-end closing while ensuring accurate GST data entry and timely payments. The role suits a proactive, detail-oriented individual with Excel skills and the ability to multitask.

Qualifications

• GCE A Level or Diploma required.
• Proficiency in Excel to manage data and reports.
• Resourceful, self-driven and able to work independently in a fast-paced environment.
• Willingness to multitask and adapt to a dynamic workplace.

Responsibilities

• Source goods and services by obtaining quotes, specs, and delivery lead times to meet operational needs.
• Coordinate with forwarders to arrange shipment transport and storage of products and materials.
• Receive deliveries, prepare shipments, communicate with clients and carriers, and track shipments for timely delivery.
• Manage inventory levels and order pipelines to prevent overstocking and stockouts.
• Verify purchase invoices and delivery orders against POs for accuracy and compliance.
• Enter local and overseas purchase invoices and GST data into the system and raise payments before due dates.
• Resolve supply, quality, service and invoicing issues with vendors and forwarders to maintain smooth operations.
• Assist with insurance renewal processes and support administrative and accounts tasks as needed.
• Perform month-end closing activities including bank reconciliation, debtor ageing, and salesman commission calculations.
• Execute other ad-hoc duties assigned by immediate superior to support team objectives.

Skills

Multitasking

Independent worker

Proactive

Education

GCE A Level or Diploma

Tools

Excel

Job description

About the role

You will manage Accounts Receivables, Accounts Payables and procurement & logistics activities, ensuring timely sourcing, shipment coordination, invoice verification, inventory tracking, and resolving supply issues to support smooth operations.

Key responsibilities

• Source goods and services by obtaining cost quotes, specifications, and delivery lead times to meet operational needs
• Coordinate with forwarders to arrange shipment transport and storage of products and materials
• Receive deliveries, prepare shipments, communicate with clients and carriers, and track shipments to ensure timely delivery
• Manage inventory levels and order pipelines to prevent overstocking and stockouts
• Verify purchase invoices and delivery orders against Purchase Orders to ensure accuracy and compliance
• Enter local and overseas purchase invoices and GST data into the system and raise payments before due dates
• Resolve supply, quality, service, and invoicing issues with vendors and forwarders to maintain smooth supply chain operations
• Assist with insurance renewal processes and support administrative and accounts tasks as needed
• Perform month-end closing activities including bank reconciliation, debtor ageing, and salesman commission calculations
• Execute other ad-hoc duties assigned by immediate superior to support team objectives

About you

• GCE "A" level or Diploma
• Proficiency in Excel to manage data and reports effectively
• Resourceful, self-driven, proactive, and able to work independently
• Ability to multitask and perform well in a fast-paced environment
• Preferred 1 year of relevant procurement experience, though entry-level candidates are welcome to apply