Accounts cum Administrative Executive

Private Advertiser; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

Private Advertiser is seeking a diligent operations professional in Singapore to support daily banking, fund management and client onboarding processes. You will handle subscriptions, redemptions, IPOs and related documentation while ensuring accuracy and compliance.

The role requires strong numerical skills, attention to detail and the ability to work independently in a fast-paced environment. Proficiency in Excel and MS Office is essential.

Qualifications

• Diploma or Degree in Accounting, Finance, Business Administration or a related discipline.
• Strong numerical and analytical skills with attention to detail.
• Self-motivated and able to work independently with minimal supervision.

Responsibilities

• Monitor and check daily bank balances and ensure funds are available for operations.
• Process and follow up on client subscription and redemption forms.
• Handle IPO applications and related administrative matters.
• Maintain FDI related supporting documents (e.g. MT103, MT199, etc.).
• Prepare and process payment instructions accurately and timely.
• Maintain fund bifurcation records.
• Perform NAV and factsheet reviews and address discrepancies.
• Coordinate and follow up on fixed deposit placements.
• Perform fund repatriation and related banking documentation.
• Upload and maintain trade transactions in systems.
• Assist with re-KYC processes and review client information.
• Maintain records and documentation for fund transactions.
• Assist with general accounting, administrative and operational matters.

Skills

Attention to detail

Numerical skills

Independent work

Ownership

Time management

Excel

Education

Accounting/Finance degree

Tools

Microsoft Office

Job description

Key Responsibilities

• Monitor and check daily bank balances and ensure sufficient funds for operational requirements.

• Process and follow up on client subscription and redemption forms.

• Handle IPO applications and related administrative matters.

• Maintain FDI related supporting documents (e.g. MT103, MT199, 6-Pointer-KYC, FIRC, FCGPR, etc.)

• Prepare and process payment instructions accurately and in a timely manner.

• Maintain and update fund bifurcation records.

• Perform NAV and factsheet review, identify discrepancies and follow up with relevant parties.

• Coordinate and follow up on fixed deposit (FD) placements.

• Perform fund repatriation and related banking documentation.

• Upload and maintain trade transactions in the relevant systems.

• Assist with re-KYC processes, including reviewing and updating client information and supporting documents.

• Maintain proper records and documentation for fund-related transactions.

• Assist with general accounting, administrative and operational matters as required.

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration or a related discipline.

• Relevant experience in fund management, asset management, finance, accounting or banking operations will be an advantage.

• Good understanding of accounting and financial processes.

• Strong attention to detail with good numerical and analytical skills.

• Self-motivated and able to work independently with minimal supervision.

• Proactive in identifying issues, following up and completing tasks.

• Strong sense of ownership and accountability, with a focus on delivering results.

• Good organisational and time-management skills.

• Able to handle multiple priorities and work within deadlines.

• Proficient in Microsoft Office, particularly Excel.

Working Expectations

This is aresults-oriented rolethat supports time-sensitive fund management and investment operations.Longer working hours may occasionally be required, particularly during periods of high workload, transaction deadlines, fund activities or other time-sensitive operational requirements. Candidates should be prepared to work beyond normal office hours when necessary to ensure that critical tasks are completed accurately and on time.

Working hours: 10am -7pm

Working days: 5 days