Fund Administration & Transfer Agency Associate

HR-PRO RECRUITMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

HR-PRO RECRUITMENT SERVICES PTE. LTD. in Singapore is seeking a Fund Operations professional to manage transfer agency tasks, AML/KYC compliance, NAV production, and investor reporting. You will process subscriptions, redemptions, and transfers while ensuring accurate valuations and regulatory adherence.

The role includes coordinating with custodians, generating investor statements, and supporting year-end audit work, with a strong emphasis on Excel and data integrity.

Qualifications

• Bachelor’s degree in Accounting, Finance, Economics, or related field.
• 3–5 years of experience in Fund Administration, Global Custody, or Asset Management with experience in Fund Accounting and Transfer Agency.
• Hands-on experience with core accounting systems; Multifonds is a major advantage.
• Strong Excel skills; familiarity with SQL is a major plus.
• Solid understanding of financial instruments (equities, fixed income, FX) and fund structures.
• Strong knowledge of KYC/AML procedures, FATCA, and CRS; experience with investor due diligence checks and PEP screening.
• Awareness of fund regulations (e.g., UCITS, AIFMD, SGX-listed funds).

Responsibilities

• Maintain and update the investor register and review subscription documents for AML/KYC compliance.
• Process investor subscriptions, redemptions, transfers, capital calls, and distributions within the registry system.
• Generate and distribute monthly/quarterly investor statements, contract notes, and tax reporting documents.
• Serve as primary point of contact for investor and custodian inquiries on balances, transactions, and reporting.
• Assist in end-to-end production of NAV for assigned funds (daily/weekly/monthly).
• Post operational journal entries (cash movements, trades, fees) and reconcile accounts.
• Source and verify daily asset pricing and FX rates to ensure accurate portfolio valuation.
• Support year-end audit processes with working papers and data schedules.

Skills

Fund accounting

NAV production

Transfer agency

AML/KYC

Microsoft Excel

SQL

Education

Bachelor’s degree in Accounting, Finance, Economics, or related

Tools

Multifonds

Bloomberg BFIX

Refinitiv WM

Job description

Responsibilities:

Transfer Agency & Investor Services Onboarding & AML/KYC:

• Maintain and update the investor register; review subscription documents and perform Anti-Money Laundering (AML)and Know Your Customer (KYC) compliance checks.
• Capital Transactions: Process investor subscriptions, redemptions, transfers, capital calls, and distributions accurately within the registry system.
• Investor Reporting: Generate and distribute monthly/quarterly investor statements, contract notes, and tax reporting documents. Query
• Management: Act as a primary point of contact for investor and custodian inquiries regarding account balances, transaction processing, and reporting.

Fund Accounting & NAV Production NAV Calculation:

• Assist in the end-to-end production of daily, weekly, or monthly Net Asset Values (NAV) for assigned funds.
• Journal Entries & Reconciliations: Post operational journal entries(including cash movements, trade executions, management fees, and custody fee payments). Reconcile bank accounts and broker positions against custodian records.
• Market Data Processing: Source and verify daily asset pricing and institutional FX rates (via Bloomberg BFIX / WM Refinitiv) to ensure accurate portfolio valuation.
• Audit Support: Assist in preparing year-end financial statements, working papers, and data schedules for external auditors.

Requirements:

• Bachelor’s degree in Accounting ,Finance, Economics, or a related business discipline.
• 3–5 years of experience within Fund Administration, Global Custody, or Asset Management, explicitly encompassing exposure to both Fund Accounting and Transfer Agency.
• Hands-on experience with core accounting systems – Multifonds platform is a major advantage.
• Strong Excel skills familiarity with SQL is a major plus.
• Solid understanding of financial instruments (equities, fixed income, FX spots/forwards) and fund structures(Mutual Funds, UCITS, or Alternative/Hedge Funds).
• Strong understanding and practical application of KYC (Know Your Customer), AML (Anti-Money Laundering)procedures, FATCA (Foreign Account Tax Compliance Act), and CRS (Common Reporting Standard). Experience with investor due diligence checks and PEP screening.
• Awareness of relevant fund regulations (e.g., UCITS Directive, AIFMD for Europe, SGX -SG listed Fund).