Accounts cum Admin Executive (Finance position)

ASIA MEDICAL ENVIRO SERVICES PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Asia Medical Enviro Services PTE. LTD. is seeking an organised finance professional to manage end-to-end accounts payable and receivable workflows in Singapore. You will ensure transactional accuracy, maintain vendor and customer relationships, and support month-end closings and audits.

The role requires a Diploma in Accounting and 1–3 years of relevant experience, with proficiency in MS Office and experience with Synergix ERP. Willingness to work overtime during peak month-ends is a plus.

Qualifications

• Diploma in Accounting with 1–3 years of relevant experience.
• Proficient in MS Office; Synergix ERP experience preferred.
• Organised, meticulous, proactive and able to work independently.
• Willing to work overtime during peak month-end closing.

Responsibilities

• Receive, verify and process supplier invoices against POs and DOs.
• Maintain vendor master data for accurate remittance.
• Serve as the contact for supplier billing and reconciliations.
• Support month-end closing, accruals and ledger investigations.
• Process daily funds and reconcile bank transfers and payments.
• Verify GIRO deduction files for automated collections.
• Monitor AR ageing, send reminders to minimise bad debts.
• Assist in prompt invoice generation for billing workflow.

Skills

Accounts Payable

Accounts Receivable

Vendor Management

Month-end Close

ERP Systems

Education

Diploma in Accounting

Tools

Synergix ERP

Job description

Company Overview

Asia Medical Enviro Services is a market leader in medical and bio-hazardous waste collection, treatment and disposal in Singapore.

Job Summary

The incumbent is responsible for managing end-to-end Accounts Payable and Accounts Receivable operations. This role ensures transactional accuracy, maintains strong vendor and customer relationships, and supports month-end financial closing and audit processes.

Responsibilities

Account Payable and Vendor Management:

• Receive, verify and process supplier invoices by matching against Purchase Orders and Delivery Orders. Ensure accuracies in the workflow. Partner with Procurement team to resolve any discrepancies.
• Maintain and update vendor master database to ensure accurate remittance.
• Serve as the primary point of contact for supplier billing, pricing queries, and account reconciliations. Resolves any billing and pricing discrepancies.
• Support month-end closing activities including accrual preparations, reconciliations and investigate ledgers.

Account Receivable and Credit Control:

• Process daily incoming funds by accurately record and reconcile bank transfers, client payments, ACH, wires, GIRO or cheque received against outstanding invoices.
• Verify and process monthly customer GIRO deduction files for automated collections.
• Monitor AR ageing reports, issue payment reminders and proactively follow up on overdue accounts via phone and email to minimise bad debts and optimise cash flow.
• Assist in invoice generation promptly and accurately for efficient billing workflow.

General Administration:

• Assist with month-end and year-end financial closing activities.
• Maintain up-to-date financial records within the Synergix ERP System. Ensure document filing of both physical and digital copies.
• Support internal and external audit activities by preparing vendor and client reconciliations, schedules and supporting document for sighting.
• Perform any ad-hoc finance and administrative tasks as assigned by HODs.

Preferred competencies and qualifications

• Candidate should possess a Diploma in Accounting and have between 1 to 3 years of relevant working experience in the related field.
• Proficient in MS Office applications; hands‑on experience with Synergix ERP system is preferred.
• Able to thrive under pressure, prioritize tasks effectively and promptly within tight time frame.
• The candidate should be organised, meticulous, proactive and able to work independently managing high volumes of transactions efficiently.
• Additionally, he or she should be a reliable team player willing to work overtime during critical month-end closing periods and bring value added improvements to existing workflow.