Accounts cum Admin Executive

ASIA MEDICAL ENVIRO SERVICES PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Asia Medical Enviro Services is seeking an Accounts Payable/Accounts Receivable clerk in Singapore. You will manage end-to-end financial operations, verify invoices, maintain vendor data, and support month-end closings.

The role requires accuracy, the ability to work under pressure, and effective communication with suppliers and internal teams. You will handle reconciliations, GIRO processing, and daily payments, contributing to cash flow and audit readiness within a dynamic healthcare waste

Qualifications

• Diploma in Accounting with 1–3 years of relevant experience.
• Proficient in MS Office; hands-on Synergix ERP experience preferred.
• Thrive under pressure and manage high volumes of transactions.
• Organised, meticulous, proactive; able to work independently and in a team.
• Willing to work overtime during critical month-end closing periods and improve workflows.

Responsibilities

• Manage end-to-end Accounts Payable and Accounts Receivable operations.
• Verify and process supplier invoices against POs and DOs; coordinate with Procurement to resolve discrepancies.
• Maintain and update vendor master data for accurate remittance.
• Serve as primary contact for supplier billing, pricing queries, and reconciliations.
• Support month-end closing activities including accruals and reconciliations.
• Process daily payments and reconcile bank transfers, client payments, ACH, wires, GIRO or cheques.
• Verify and process monthly customer GIRO deduction files for automated collections.
• Monitor AR ageing, issue reminders and follow up on overdue accounts to minimise bad debts.
• Assist in invoice generation and ensure efficient billing workflow.
• Maintain financial records in the Synergix ERP System; document filing.
• Support audits with vendor/client reconciliations and schedules.
• Perform ad-hoc finance and administrative tasks as assigned by HODs.

Skills

Organised

Meticulous

Proactive

Team player

Overtime tolerance

Education

Diploma in Accounting

Tools

Synergix ERP

MS Office

Job description

Company Overview

Asia Medical Enviro Services is a market leader in medical and bio-hazardous waste collection, treatment and disposal in Singapore.

Job Summary

The incumbent is responsible for managing end-to-end Accounts Payable and Accounts Receivable operations. This role ensures transactional accuracy, maintains strong vendor and customer relationships, and supports month-end financial closing and audit processes.

Responsibilities

• Account Payable and Vendor Management: Receive, verify and process supplier invoices by matching against Purchase Orders and Delivery Orders. Ensure accuracies in the workflow. Partner with Procurement team to resolve any discrepancies.
• Maintain and update vendor master database to ensure accurate remittance.
• Serve as the primary point of contact for supplier billing, pricing queries, and account reconciliations. Resolves any billing and pricing discrepancies.
• Support month-end closing activities including accrual preparations, reconciliations and investigate ledgers.
• Account Receivable and Credit Control: Process daily incoming funds by accurately record and reconcile bank transfers, client payments, ACH, wires, GIRO or cheque received against outstanding invoices.
• Verify and process monthly customer GIRO deduction files for automated collections.
• Monitor AR ageing reports, issue payment reminders and proactively follow up on overdue accounts via phone and email to minimise bad debts and optimise cash flow.
• Assist in invoice generation promptly and accurately for efficient billing workflow.
• General Administration: Assist with month-end and year-end financial closing activities.
• Maintain up-to-date financial records within the Synergix ERP System. Ensure document filing of both physical and digital copies.
• Support internal and external audit activities by preparing vendor and client reconciliations, schedules and supporting document for sighting.
• Perform any ad-hoc finance and administrative tasks as assigned by HODs.

Preferred competencies and qualifications

• Candidate should possess a Diploma in Accounting and have between 1 to 3 years of relevant working experience in the related field.
• Proficient in MS Office applications; hands-on experience with Synergix ERP system is preferred.
• Able to thrive under pressure, prioritize tasks effectively and promptly within tight time frame.
• The candidate should be organised, meticulous, proactive and able to work independently managing high volumes of transactions efficiently.
• Additionally, he or she should be a reliable team player willing to work overtime during critical month-end closing periods and bring value added improvements to existing workflow.