Accounts Assistant (Contract)

Peak Ocean Pte Ltd; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

Peak Ocean Pte Ltd is seeking an Accounts Assistant to support day-to-day accounting at our Singapore headquarters. This contract role (1 year) involves processing invoices, maintaining records, and supporting AR/AP functions as part of the Finance team.

You will perform data entry, bank reconciliations, and assist with monthly reporting and audits while working closely with internal departments. Immediate start preferred.

Qualifications

• CAT, LCCI, Diploma/NITEC in accountancy required.
• Minimum 2 years’ experience in AR and AP functions.
• Proficient in data entry and management.
• Familiar with MS Office, especially Excel.
• Meticulous with an eye for detail.
• Knowledge of QuickBooks accounting software is an advantage.
• Able to start work immediately.

Responsibilities

• Process vendor invoices and payment requests according to procedures.
• Prepare payment vouchers and maintain supporting documentation.
• Record vendor invoices in the accounting system accurately and promptly.
• Maintain records of outstanding payables.
• Prepare and issue client invoices and update payment records.
• Assist in monitoring AR balances and follow up on invoices.
• Perform accurate data entry of financial transactions into the accounting system.
• Verify supplier invoices and staff expense claims; record entries and cost centres.
• Maintain proper filing and records in SharePoint.
• Assist in bank reconciliation and verification of transactions.
• Support reconciliation of accounts and financial records as instructed.
• Highlight discrepancies for review by the Accounting Manager.
• Assist in compiling financial data for monthly reports.
• Support preparation of AR ageing reports and financial schedules.
• Provide documentation required for audits and internal reviews.
• Provide administrative support to the Finance team.
• Coordinate with internal departments on finance matters.
• Perform other accounting and administrative duties as assigned.

Skills

Accounts payable

Accounts receivable

Data entry

Bank reconciliation

Financial reporting

Excel

Attention to detail

Independent worker

Education

CAT/LCCI/Diploma in accountancy

Tools

QuickBooks

SharePoint

Job description

The Accounts Assistant provides operational accounting support to the Finance team at Peak Ocean Singapore (Headquarters). This role is responsible for performing day-to-day accounting and administrative tasks, including processing invoices, maintaining financial records, supporting accounts payable and receivable functions, and assisting with financial reconciliations. This is a contract role of 1 year, subject to full-time conversion, depending on work performance.

This position focuses primarily on operational accounting and administrative finance tasks, working closely with the Finance team to ensure timely processing of financial transactions and proper documentation.

1. Accounts Payable

• Process vendor invoices and payment requests in accordance with company procedures.
• Prepare payment vouchers and maintain supporting
  documentation.
• Record vendor invoices in the accounting system accurately and
  promptly.
• Assist in maintaining records of outstanding payables.

2. Accounts Receivable

• Prepare and issue client invoices as instructed by the Finance team.
• Update records of payments received from clients.
• Assist in monitoring accounts receivable balances and follow up on outstanding invoices when required.

3. Data Entry and Record keeping

• Perform accurate data entry of financial transactions into the
  accounting system
• Verifies supplier Invoices, staff expense claims, identifies cost centre and records entries into system
• Maintains proper filing and records in SharePoint

4. Bank Reconciliation Support

• Assist in bank reconciliation and verification of transactions.
• Support reconciliation of accounts and financial records as instructed by the Finance team.
• Highlight discrepancies for review by the Accounting Manager.

5. Financial Reporting Support

• Assist in compiling financial data for monthly reports.
• Support preparation of accounts receivable ageing reports and financial schedules.
• Provide documentation required for audit and internal review.

6. Administrative and Operational Support

• Provide administrative support to the Finance team.
• Coordinate with internal departments on finance-related matters when required.
• Perform other basic accounting and administrative duties as assigned.
• Performs other accounting and administrative duties as assigned

Requirements

• CAT, LCCI, Diploma/NITEC in accountancy
• Minimum 2 years’ experience in AR, AP functions
• Proficient in data entry and management
• Familiar with MS Office, especially Excel
• Meticulous with an eye for detail
• Knowledge of Quick Book accounting software is an advantage.
• Able to work independently and has strong attention to detail
• Team player
• Able to start work immediately