Accounts and Admin Officer

VIBTECH GENESIS PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

VIBTECH GENESIS PTE. LTD. is seeking an Accounts and Admin Officer to handle accounting and administrative duties in a proactive, confidential, and highly organized manner.

The role covers AR, billing, general admin, and HR support, with emphasis on accuracy, timeliness, and compliance with Singapore regulations. Responsibilities include full AR process, training logistics, and staff attendance management. The candidate should be proficient in Excel and accounting software, with 2–4 years of

Qualifications

• Diploma or degree in Accounting, Finance, Business Administration, HR or related field.
• 2–4 years of AR, billing, and admin/HR experience.
• Strong proficiency in Excel and accounting/payroll software.

Responsibilities

• Manage full-cycle Accounts Receivable, invoicing and payment posting.
• Provide Administrative & Operational support to Director and office facilities.
• Support HR activities including recruitment, onboarding and attendance records.

Skills

Excel

Payroll software

Accounting software

Time management

Multitasking

Communication

Integrity

Independent work

Education

Diploma or Bachelor's in Accounting/Finance/Business Admin/HR

Tools

Payroll software

Accounting software

Job description

We are seeking a proactive and detail-oriented Accounts and Admin Officer to perform accounting and administrative functions. The ideal candidate must be highly organized, able to manage multiple priorities, maintains confidentiality, and contributes to creating an efficient workplace.

Job Description & Requirements

What you’ll be doing

1. Accounts Receivable (AR) & Billing

• Manage full-cycle Accounts Receivable (AR) processes, ensuring timely invoicing, payment posting, and coordinate on shipment / delivery arrangement.

• Monitor customer accounts for overdue payments, follow up on outstanding receivables, and resolve billing inquiries.

• Prepare AR aging reports and assist with month-end closing and audit preparations.

2. Administrative & Operational Support

• Assist Director on general administrative duties, including office facilities maintenance, and manage office supplies.

• Assist with training logistics (e.g., public course training enrollment, preparation of training materials, and venue logistics).

3. Human Resources & Compliance Support

• Provide HR support to management, including recruitment assistance, onboarding processes, staff attendance including leave record and employee relations.

• Ensure compliance with local labour laws, regulations (such as the Singapore Employment Act and CPF, as well as Malaysia employment regulations where applicable), and internal standard operating procedures (SOPs).

Requirements & Qualifications

• Education: Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field.

• Experience: 2 to 4 years of relevant experience handling accounts receivable, billing, and general administration/HR functions.

• Skills & Competencies:

  • Strong proficiency in Microsoft Office applications (particularly Excel for financial tracking and reporting) and accounting/payroll software.

  • Excellent organizational, time-management, and multitasking abilities with high attention to detail.

  • High level of integrity and discretion when handling confidential financial and employee information.

  • Strong written and verbal communication skills in English.

  • Proactive, customer-service-oriented mindset with the ability to work independently and collaboratively within a team.