Accounts Admin (Data Entry)

AP PROJECTS & INFRASTRUCTURE PTE. LTD.; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

AP PROJECTS & INFRASTRUCTURE PTE. LTD. is seeking a detail-oriented accounts payable support to assist the Finance Manager with accurate data entry, invoice processing, and reconciliation. The role emphasizes timely payments, audit readiness, and collaboration with QS and internal teams.

Fresh graduates are welcome; training will be provided. Working hours are Monday to Friday, 9am-6pm, at our Sembawang location.

Qualifications

• Diploma in Accounting, Finance, or equivalent qualification.
• Proficiency in Microsoft Office, PDF tools, and ERP systems to efficiently manage financial data and documentation.

Responsibilities

• Accurately enter invoices into the masterlist to maintain up-to-date financial records
• Verify and process Goods Received Notes (GRN) and Goods Received Invoices (GRI) to support payment workflows
• Issue invoices and prepare dummy invoices and Delivery Orders (DO) for transaction applications to facilitate billing processes
• Collaborate with Quantity Surveyors (QS) to obtain and revise Purchase Orders (PO) ensuring alignment with project requirements
• Maintain Accounts Payable (AP) subledger and reconcile Statements of Account (SOA) to ensure accuracy of financial data
• Prepare payment recommendations and process payments in compliance with company policies and deadlines
• Organize and maintain filing systems to support audit readiness and financial documentation management
• Liaise effectively with internal teams, auditors, and banks to resolve queries and support financial operations

Skills

MS Office

ERP systems

Accounts payable

Education

Diploma in Accounting, Finance, or equivalent qualification

Tools

ERP systems

Excel

Job description

Company Overview / Employee Value Proposition

It was established to provide a one stop solution for a wider variety of services and products. In the past six years it has completed a portfolio of reputable projects that decorates the cityscape. Be it public institutions, infrastructures, residential or commercial projects, there were variety of products and services involving the company.

It is truly a testimony of the trust and confidence that the building professionals of these projects have bestow on the company in recognition of its ability to deliver on time and in accordance to the specifications.

Job Summary

Support the Finance Manager by accurately processing financial transactions and maintaining comprehensive records to ensure timely payments and reconciliations that uphold financial integrity and operational efficiency.

Responsibilities

• Accurately enter invoices into the masterlist to maintain up-to-date financial records
• Verify and process Goods Received Notes (GRN) and Goods Received Invoices (GRI) to support payment workflows
• Issue invoices and prepare dummy invoices and Delivery Orders (DO) for transaction applications to facilitate billing processes
• Collaborate with Quantity Surveyors (QS) to obtain and revise Purchase Orders (PO) ensuring alignment with project requirements
• Maintain Accounts Payable (AP) subledger and reconcile Statements of Account (SOA) to ensure accuracy of financial data
• Prepare payment recommendations and process payments in compliance with company policies and deadlines
• Organize and maintain filing systems to support audit readiness and financial documentation management
• Liaise effectively with internal teams, auditors, and banks to resolve queries and support financial operations

Required competencies and certifications

• Diploma in Accounting, Finance, or equivalent qualification
• Proficiency in Microsoft Office, PDF tools, and ERP systems to efficiently manage financial data and documentation

Preferred competencies and qualifications

• Fresh graduates are encouraged to apply, demonstrating eagerness to learn and contribute

Other Information

• Working Hour: Monday - Friday, 9am - 6pm
• Working Location: Sembawang

Reporting to the Finance Manager