Finance and Admin Executive

INFORMA SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

INFORMA SOLUTIONS PTE. LTD. seeks a dependable and meticulous Finance & Admin candidate to support daily operations in Singapore. The role covers accounting tasks, payroll support, and robust record-keeping to ensure smooth day-to-day company functions.

The successful candidate will manage AP/AR processes, invoices, reconciliations, and assist in monthly closures, audits, and statutory reporting while coordinating with vendors and management.

Qualifications

• Experience in finance and administrative tasks.
• Ability to handle AP/AR, invoicing, and payroll support.
• Strong record-keeping and compliance with processes.

Responsibilities

• Handle day-to-day AP and AR operations.
• Prepare invoices, payment vouchers, receipts, and journal entries.
• Coordinate supplier payments and follow up on outstanding payments.
• Perform bank reconciliations and maintain financial records.
• Assist monthly closing, reporting, and schedules.
• Monitor petty cash and cash flow.
• Review employee claims and reimbursements.
• Support payroll data and attendance records.
• Assist auditors and tax agents during audits.
• Support GST and CPF submissions, deadlines observed.
• Maintain filing system and organise documents.
• Procure office supplies and coordinate vendors.
• Coordinate office facilities and meetings.

Skills

Dependable

Meticulous

Proactive

Attention to detail

Organised

Prioritisation

Record-keeping

Job description

We are looking for someone who is dependable, meticulous, and proactive, with a strong sense of responsibility. The ideal candidate should be comfortable handling both finance and administrative tasks, able to prioritise work effectively, and committed to maintaining accurate records and supporting the company's day-to-day operations.

1. Finance & Accounting

• Handle day-to-day Accounts Payable (AP) and Accounts Receivable (AR) operations.
• Prepare and process customer invoices, payment vouchers, receipts, journal entries, and other accounting documents.
• Coordinate supplier payments and follow up on outstanding customer payments.
• Perform bank reconciliations and ensure the accuracy and completeness of financial records.
• Assist with monthly closing, financial reporting, and preparation of supporting schedules.
• Monitor petty cash, maintain cash records, and assist with cash flow monitoring.
• Review and process employee claims, reimbursements, and expense reports.
• Assist with payroll preparation by compiling attendance, leave, and salary-related information.
• Support external auditors, tax agents, and other relevant parties during audits and statutory reporting.
• Assist with GST reporting and CPF submissions, ensuring compliance with applicable requirements and deadlines.

2. Office Administration

• Manage daily office administration and maintain an organised filing and documentation system.
• Handle office supplies, procurement, inventory, and vendor coordination.
• Coordinate office equipment maintenance and facilities-related matters.
• Prepare business correspondence, reports, letters, and other administrative documents.
• Maintain company records, licences, insurance policies, contracts, and other important documents.
• Coordinate courier services, incoming and outgoing mail, and document distribution.
• Provide administrative support to management and other departments.
• Assist in coordinating meetings, company events, and staff activities.

3. Documentation & Compliance

• Maintain accurate, complete, and confidential financial, employee, and company records.
• Ensure proper documentation, filing, and retention of financial and administrative records.
• Follow established company policies, internal procedures, and applicable statutory requirements.
• Identify opportunities to improve finance and administrative workflows.
• Perform other finance and administrative duties as assigned by management.