Accountant & Administrator (Japanese Speaking)

JAC Recruitment Singapore; Singapore; On-site; SGD 40,000 - 50,000; Full time

Benefits offered by this job

Medical benefits up to SGD 600 per ann

Annual leave 10-20 days

Medical Leave 14 days

Performance bonus

Probation 3 months

Job summary

JAC Recruitment Consultant seeks an Accountant & Administrator (Japanese Speaking) to support the gallery’s accounting and daily administration, liaise with Japan-based colleagues in Japanese, and oversee office upkeep and management’s accommodation needs. This role also handles invoicing, reporting, PO documentation, banking records and month-end processes under supervision.

The ideal candidate has 2–3 years of accounting and admin experience, business-level English, and proficiency with Excel,

Qualifications

• 2-3 years of experience in accounting and executive/administrative support duties.
• Business-level English proficiency for internal and external communications.
• Proficiency in basic computer applications, including Excel, PowerPoint, and Word.

Responsibilities

• Support the gallery’s accounting and daily administration, liaise with Japan-based colleagues in Japanese, and oversee office upkeep and senior management’s accommodation needs.
• Process sales invoices and follow up on outstanding payments.
• Prepare and submit sales documentation, monthly sales reports and summary reports to the Manager.
• Handle purchase order documentation and related administrative matters.
• Maintain bank and payment records, perform payments, assist month-end accounting under supervision.
• Maintain organised records of invoices, contracts, financial documents and transactions.
• Communicate with Japan-based colleagues in written and spoken Japanese on accounting and administrative matters.
• Manage office supplies and replenish stationery, pantry items and other daily essentials.
• Keep workspaces, pantry and shared areas clean and presentable.
• Coordinate office maintenance and liaise with service providers.

Tools

Excel

PowerPoint

Word

Job description

PR/097856

Accountant & Administrator (Japanese Speaking)

• Support the gallery’s accounting and daily administration, liaise with Japan-based colleagues in Japanese, and oversee office upkeep and senior management’s accommodation needs.

Accounting and reporting

• Process sales invoices and proactively follow up on outstanding payments.
• Prepare and submit sales documentation, monthly sales reports and summary reports directly to the Manager, ensuring accuracy, completeness and timely reporting.
• Handle purchase order documentation and related administrative matters.
• Maintain bank and payment records, process approved payments, carry out bookkeeping and support month-end accounting under the Accounting Manager’s supervision.
• Maintain organised records of invoices, contracts, financial documents and transactions.

Office administration and upkeep

• Communicate and coordinate with Japan-based colleagues in written and spoken Japanese on accounting and administrative matters.
• Manage office supplies and replenish stationery, pantry items, cleaning supplies and other daily essentials.
• Carry out routine office cleaning and tidying to keep workspaces, the pantry and shared areas clean, orderly and presentable.
• Coordinate office maintenance and liaise with service

Job Requirements

• Minimum 2–3 years of experience in accounting and executive/administrative support duties.
• Business-level English proficiency for internal and external communications.
• Proficiency in basic computer applications, including Excel, PowerPoint, and Word.

Other Information

• Salary: S$3,600 - S$4,500
• AWS / Variable Bonus: Not applicable
• Performance Bonus: Applicable
• Working Hours: Tuesday to Saturday, 10:00 AM - 7:00 PM
• Annual Leave: 10 days (increasing up to a maximum of 20 days)
• Medical Leave: 14 days
• Medical Benefits: Up to SGD 600 per annum
• Probation Period: 3 months
• Interview Process: 2 rounds