ACCOUNT EXECUTIVE

ACETEK ENGINEERING PRIVATE LIMITED; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

ACETEK ENGINEERING PRIVATE LIMITED is seeking an Accounts Executive in Singapore to maintain accurate Xero records and manage day-to-day accounting tasks. You will handle AP/AR, bank reconciliations, and project cost tracking while ensuring compliance with GST and internal controls.

Requirements include a Diploma or equivalent in Accounting or Finance, 2–3 years of experience, and hands-on Xero proficiency. Excellent Excel skills and strong coordination are essential for this role.

Qualifications

• Diploma or relevant qualification in Accounting, Finance or a related field.
• At least 2-3 years of relevant accounting experience.
• Hands-on experience using Xero is essential.
• Good knowledge of bookkeeping, accounts payable/receivable and bank reconciliation.
• Familiarity with Singapore GST requirements and construction industry accounting preferred.

Responsibilities

• Maintain accurate and up-to-date accounting records in Xero.
• Record daily financial transactions, including receipts, payments, invoices, expenses and journal entries.
• Monitor company cash flow and outstanding payments and receipts.
• Process supplier invoices and reconcile supplier statements.
• Prepare monthly accounts and project cost reports for management.

Skills

Communication

Coordination

Organised

Independent

Education

Accounting/Finance Diploma or related

Tools

Xero

Excel

Job description

A. Daily Accounting & Bookkeeping

• Maintain accurate and up-to-date accounting records in Xero.
• Record all daily financial transactions, including receipts, payments, invoices, expenses and journal entries.
• Ensure all transactions are supported by proper invoices, receipts and relevant documents.
• Maintain proper filing and documentation of accounting records.
• Monitor the company's cash flow and outstanding payments and receipts.

B. Accounts Payable (AP)

• Process and verify supplier and subcontractor invoices.
• Check invoices against purchase orders, delivery orders, work orders or project records where applicable.
• Ensure invoices are correctly coded to the relevant expense accounts and construction projects.
• Prepare payment schedules and payment vouchers for management approval.
• Monitor outstanding supplier and subcontractor payments.
• Reconcile supplier statements and resolve discrepancies.

C. Accounts Receivable (AR)

• Prepare and issue customer invoices, progress claims and other billing documents.
• Follow up on outstanding customer payments and overdue accounts.
• Monitor project billing and payment collection.
• Maintain accurate records of customer receipts and outstanding balances.
• Reconcile customer statements and resolve billing discrepancies.

D. Bank & Cash Reconciliation

• Perform regular bank reconciliations in Xero.
• Verify incoming and outgoing bank transactions against accounting records.
• Reconcile company credit card transactions, petty cash and other payment accounts, where applicable.
• Investigate and resolve unreconciled transactions promptly.
• Prepare regular cash flow updates for management.

E. Construction Project Accounting

• Track project income, direct costs and expenses by project.
• Monitor subcontractor costs, material purchases, equipment rental, transport and other project-related expenses.
• Ensure project expenses are allocated to the correct project and cost category.
• Assist management in preparing project cost reports and comparing actual costs against budgets.
• Monitor project billing, progress claims, retention sums and outstanding payments, where applicable.
• Highlight unusual cost variances, unrecorded expenses and potential cash flow issues.

F. GST & Tax Support

• Ensure transactions are recorded with the correct GST tax codes.
• Prepare supporting schedules and documents for quarterly GST returns.
• Assist with GST reconciliation and submission through the company's approved process.
• Coordinate with external accountants, tax agents or auditors on GST, corporate tax and accounting matters.
• Ensure accounting records comply with applicable Singapore accounting and tax requirements.

G. Month-End & Financial Reporting

• Perform monthly bank, supplier and customer reconciliations.
• Review accounts payable, accounts receivable and outstanding balances.
• Assist in preparing monthly profit and loss statements, balance sheets and cash flow reports.
• Review expenses and identify unusual or duplicate transactions.
• Assist with month-end closing and year-end audit preparation.
• Ensure accounting records are properly maintained and ready for management review.

H. Xero Accounting System

• Manage day-to-day accounting transactions using Xero.
• Maintain the chart of accounts and ensure proper account coding.
• Use Xero bank feeds, invoice processing, bills, payments and reconciliation functions.
• Maintain accurate customer and supplier records.
• Generate accounting reports for management.
• Identify and resolve discrepancies in the accounting system.

I. Coordination & Internal Controls

• Work closely with the existing HR/Admin personnel to obtain relevant invoices, claims, payroll summaries and supporting documents.
• Ensure financial documents are submitted promptly for accounting purposes.
• Maintain confidentiality of financial information.
• Ensure payments are supported by appropriate documents and approved by authorised personnel.
• Report unusual transactions, missing documents and potential financial irregularities to management.

Job Requirements

• Diploma or relevant qualification in Accounting, Finance or a related field.
• At least 2-3 years of relevant accounting experience.
• Hands-on experience using Xero is essential.
• Good knowledge of bookkeeping, accounts payable, accounts receivable and bank reconciliation.
• Familiarity with Singapore GST requirements and accounting practices.
• Construction industry accounting experience is preferred.
• Experience handling supplier invoices, subcontractor payments, progress claims and project cost tracking is an advantage.
• Proficient in Microsoft Excel and general office software.
• Meticulous, organised, responsible and able to work independently.
• Good communication and coordination skills.

4. Key Performance Expectations

• All accounting transactions are recorded accurately and promptly.
• Bank reconciliations are completed monthly, with discrepancies investigated.
• Supplier invoices and customer receipts are properly recorded and tracked.
• Outstanding payables and receivables are monitored regularly.
• Monthly accounts and project cost reports are prepared on time.
• GST records and supporting documents are complete and accurate.
• Accounting documents are properly filed and readily available for review.
• Management receives timely updates on cash flow, overdue accounts and significant cost variances.

5. Scope of Authority

• The Accounts Executive is responsible for recording, checking, reconciling and reporting accounting transactions.
• All payments must be supported by appropriate documents and approved by authorised management personnel.
• The Accounts Executive must not independently approve their own payments or alter approved payment arrangements without authorisation.
• Major accounting adjustments, unusual transactions and financial discrepancies must be referred to management.