Academic Operations Lead: Timetables, Data & Secretariat

Temasek Polytechnic; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

Temasek Polytechnic is seeking a Senior Executive / Assistant Manager to support academic operations. You will manage academic systems, timetable planning, and secretariat tasks, while coordinating asset verification and committee work.

The role emphasizes process improvement through automation and data presentation using Excel or similar tools. The ideal candidate has a minimum of 3 years in administration, strong Excel skills, and the ability to multi-task and meet tight deadlines in a dynamic

Qualifications

• Minimum 3 years of working experience preferred.
• Relevant experience in administration would be preferred.
• Proficient in Microsoft Office, particularly Excel; knowledge in Power Automate or RPA is an added advantage.
• Able to prioritise and meet tight deadlines; good problem solving and analytical skills.

Responsibilities

• Manage academic systems and provide support to academic operations including documentation, managing processes, events, etc.
• Manage school timetabling processes, including timetable planning, coordination and implementation
• Perform secretariat role such as collating agenda, minutes writing
• Manage assets (both trackable and non-trackable) and coordinate asset verification and condemnation exercise
• Undertake school and poly level committee work, support school events as needed
• Review work processes to improve efficiency using automation or AI tools
• Organise and analyse basic data and present findings using clear tables, charts, graphs and simple dashboards, preferably using Microsoft Excel or similar tools.
• Perform other duties as assigned when required

Skills

Analytical skills

Communication skills

Initiative

Multi-tasking

Team player

Tools

Microsoft Excel

Power Automate

Job description

Temasek Polytechnic is seeking a Senior Executive / Assistant Manager to support academic operations. You will manage academic systems, timetable planning, and secretariat tasks, while coordinating asset verification and committee work.

The role emphasizes process improvement through automation and data presentation using Excel or similar tools. The ideal candidate has a minimum of 3 years in administration, strong Excel skills, and the ability to multi-task and meet tight deadlines in a dynamic