Academic Operations Coordinator — Arts Education

SINGAPORE RAFFLES MUSIC COLLEGE PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Singapore Raffles Music College Pte. Ltd. is seeking an Assistant Academic Administrator to provide daily administrative support to the Academic Manager and Academic Department in a fast-paced environment.

You will follow up on students' academic matters and help ensure departmental goals are met. Ideal candidates are organized, proactive, with strong communication skills and a basic understanding of Music and Arts.

Qualifications

• Minimum GCE O Levels and other relevant qualifications.
• Fresh graduates are welcome to apply.
• Positive and proactive attitude toward supporting daily operations and activities.
• Organized and detail-oriented with ability to manage administrative tasks and follow up.

Responsibilities

• Assist in preparing meeting documents, minutes, and maintaining records of academic meetings.
• Support communication with external agencies, organizations and academic partners.
• Assist in preparing teaching schedules and coordinating classrooms and lecturers.
• Provide administrative support for assessments and examinations, including document prep and deadline coordination.
• Assist with communications and arrangements involving external examiners, appeals, moderation and assessment processes.
• Support Joint Assessment Board meetings with university partners.
• Maintain filing, storage, confidentiality and security of academic documents and student records.
• Administer student and lecturer surveys and prepare basic summaries or reports.
• Provide administrative support for lecturer deployment, scheduling and follow-up matters.
• Monitor attendance, assignment submissions and academic progress of students.

Skills

Interpersonal communication

Organizational skills

Time management

Detail-oriented

Teamwork

Education

GCE O Levels

Tools

Microsoft Office

Teams

Zoom

Job description

Singapore Raffles Music College (SRMC) is looking for an Assistant Academic Administrator to provide daily administrative support to the Academic Manager and Academic Department, including follow-up on students' academic matters under the guidance of the Academic Manager. You will work closely with the Academic Manager to achieve the department goals, and be part of a dynamic team working in a fast-paced environment as the college strives for academic transformation.

Key Responsibilities

• Assist in preparing meeting documents, taking minutes and maintaining records of official academic meetings
• Support communication and coordination with external agencies, organizations and academic partners
• Assist in preparing teaching schedules and coordinating classrooms, lecturers and other academic resources
• Provide administrative support for assessments and examinations, including preparing documents, maintaining assessment records and coordinating submission deadlines
• Assist with communications and arrangements involving external examiners, appeals, moderation and assessment processes
• Support the preparation and coordination of Joint Assessment Board meetings with university partners
• Maintain the proper filing, storage, accuracy, confidentiality and security of academic documents and student records
• Assist in administering student and lecturer surveys, compiling the data collected and preparing basic summaries or reports
• Provide administrative support for lecturer deployment, scheduling, documentation and follow-up matters
• Monitor and follow up with students on attendance, assignment submissions, academic progress and other academic requirement

Job Requirements

• Minimum GCE O Levels and other relevant qualifications
• Fresh graduates are welcome to apply
• Positive and willing to learn, with a proactive attitude towards supporting daily operations and activities
• Organized and detail-oriented, with the ability to manage administrative tasks and follow up on assigned matters
• Good interpersonal and communication skills, with the ability to interact professionally with students, staff and people from diverse backgrounds
• Responsible and trustworthy, with the ability to handle confidential information appropriately
• Basic proficiency in Microsoft Office, including Word, Excel and PowerPoint; familiarity with Teams and Zoom will be an advantage
• Able to work independently as well as in a team, with good time management and follow-up skills
• An interest or basic understanding of Music and Arts will be an advantage, but is not required

Why Join Us?

• Dynamic Work Environment: Thrive in a culture that is creative, fast-paced, and dedicated to excellence

• Career Growth: Enjoy opportunities for professional development and advancement in a leading arts education institution

• Impactful Work: Play a key role in shaping the future of arts education and making a meaningful impact on student's lives
  

Singapore Raffles Music College Pte. Ltd. assures you that we will undertake proper safeguarding measures to protect your personal data as required under PDPA.

Please refer to our Data Protection Notice on our website for more detailed information: https://srmc.edu.sg/privacy-policy/