AB03 - Corporate Secretarial Junior Associate

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 31,000 - 36,000; Full time

Job summary

THE SUPREME HR ADVISORY PTE. LTD. in Singapore seeks a Corporate Secretarial Junior Associate at our Raffles Place office to support international clients with comprehensive corporate secretarial services.

You will manage statutory records, monitor deadlines, and file documents electronically, ensuring compliance and high-quality client service.

Diploma/degree or ICSA in progress is required; familiarity with documentation and compliance processes is essential.

Qualifications

• Diploma, Degree, or ICSA holder or currently pursuing ICSA certification.
• Familiar with documentation and compliance processes.

Responsibilities

• Manage corporate secretarial tasks for international client portfolios to support business governance and compliance.
• Prepare and maintain accurate statutory records including board resolutions, share transfer forms, and registers to ensure regulatory adherence.
• Track and monitor statutory and regulatory deadlines to proactively maintain compliance and avoid penalties.
• Execute electronic filing of corporate documents with various Companies Registries to maintain up-to-date legal records.
• Respond promptly and professionally to client queries via email to maintain strong client relationships and service quality.
• Conduct Know Your Customer (KYC) reviews by assessing application forms to verify client identities and meet compliance standards.
• Perform due diligence checks on new and existing clients to identify and mitigate potential risks.
• Complete ad-hoc assignments as directed to support team objectives and operational needs.

Skills

Corporate secretarial

KYC

Compliance

Education

Diploma/ Degree or ICSA holder

Job description

Position: Corporate Secretarial Junior Associate

Working hours: Mon – Fri, 9am – 6pm

Location: Raffles Place

Salary: $2,800 - $3,200

Job Summary

Provide comprehensive corporate secretarial support for a diverse portfolio of international clients, ensuring compliance with statutory and regulatory requirements while managing client communications and due diligence processes.

Responsibilities

• Manage corporate secretarial tasks for international client portfolios to support business governance and compliance
• Prepare and maintain accurate statutory records including board resolutions, share transfer forms, and registers to ensure regulatory adherence
• Track and monitor statutory and regulatory deadlines to proactively maintain compliance and avoid penalties
• Execute electronic filing of corporate documents with various Companies Registries to maintain up-to-date legal records
• Respond promptly and professionally to client queries via email to maintain strong client relationships and service quality
• Conduct Know Your Client (KYC) reviews by assessing application forms to verify client
• identities and meet compliance standards
• Perform due diligence checks on new and existing clients to identify and mitigate potential risks
• Complete ad-hoc assignments as directed to support team objectives and operational needs

Required competencies and certifications

• Diploma, Degree, or ICSA holder or currently pursuing ICSA certification
• Familiar with documentation and compliance processes