6723 - Sales Administrator

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 33,000 - 45,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. in Singapore is hiring an administrative professional to support Sales & Operations, HR, and Logistics & LMW. The role is based near Joo Koon, with a 5-day workweek from 8:30am to 6pm and a salary of SGD 3,000–4,000 per month.

You will follow up on customer orders, update delivery dates, manage daily records in Asana, handle invoices and DOs with the finance team, and assist with onboarding, expenses, and attendance reporting.

Qualifications

• Diploma or equivalent is required.
• At least 1 year of administration experience in logistics.
• Experience with Oracle or SAP and strong Excel skills.
• Proficient in Microsoft Office suite.

Responsibilities

• Follow up on customers' pending orders and liaise with departments to provide daily updates to customers.
• Update the portal on the promised date after confirming the delivery date from the respective department.
• Ensure all orders are arranged and delivered as promised.
• Keep the team informed about new orders.
• Maintain daily updates on Asana.
• Answer and direct phone calls in a polite and professional manner.
• Manage and organize office files, documents, and records.
• Provide general administrative support to team members as needed.

Skills

Excel

Microsoft Office

Education

Diploma or equivalent

Tools

Oracle

SAP

Job description

5 days, 8.30am- 6pm

Salary: $3000-$4000

Location: (Joo Koon)

Job scope:

• Sales & Operations:
  • Follow up on customers' pending orders and liaise with relevant departments to provide daily updates to customers.
  • To update the portal on the promised date after confirming the delivery date from the respective department.
  • Ensure all orders are arranged and delivered as promised.
  • Keep the team informed about new orders.
  • Maintain daily updates on Asana.
  • Answer and direct phone calls in a polite and professional manner.
  • Manage and organize office files, documents, and records.
  • Assist document controller and purchasers with any other administrative work.
  • Provide general administrative support to team members as needed.
• HR:
  • Retrieve punch-in/out records and email them for the director's signature before sending them to HQ on a monthly basis.
  • Generate monthly attendance summaries.
  • Assist in handling the issuance and collection of employee belongings during onboarding and offboarding processes.
  • Assist in processing expenses, and claims for all employees
  • Assist in processing leave applications for all employees
• Logistics & Licensed Manufacturing Warehouse (LMW):
  • Prepare LMW documents for each customer delivery.
  • Ensure preparation of invoices and delivery orders (DO), coordinating with the finance team at HQ.
  • Coordinate with the supply chain team regarding incoming goods.
  • Handle customs clearance notifications for incoming goods.

Job Requirements:

• Qualification: Diploma or equivalent
• Minimum 1 year of experience, preferably in administration related to logistics and LMW.
• Proficiency in computer-aided systems such as Oracle or SAP.
• Strong Excel and Microsoft Office skills.