2 Years Contract - PCS Admin Officer (Certis Technology)

Certis; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Certis, a leading security services organisation in Singapore, is seeking a Project Administrator to support a security operations project based at Commonwealth. You will assist with documentation, reporting, procurement coordination and general admin tasks to ensure smooth project operations.

The role requires proactive, organized individuals with good Microsoft Office skills and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• Minimum GCE N/O Level, NITEC, Diploma, or equivalent.
• Prior administrative, coordination, or project support experience preferred.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Good communication and interpersonal skills.
• Organized, meticulous, and able to manage multiple tasks.
• Able to work independently and in a fast-paced environment.

Responsibilities

• Provide administrative support to the project and site management team.
• Maintain and update project records, reports, and documentation.
• Prepare and consolidate weekly and monthly reports.
• Coordinate meetings, schedules, and project-related correspondence.
• Liaise with internal departments, clients, and stakeholders on administrative matters.
• Manage filing, data entry, and document control.
• Assist with procurement requests and tracking of project supplies and equipment.
• Support onboarding documentation and administrative requirements for project personnel.
• Perform any other administrative duties as assigned.

Skills

MS Office

Communication

Organization

Independent worker

Multitasking

Education

GCE O-Level / NITEC / Diploma

Tools

MS Office Suite

Job description

We are a leading security services organisation. We put technology to work in making the world a safer place. Our mission is that as trusted partners, we protect lives and assets, and deliver integrated critical services. By empowering our people, our goal is to enable our communities to stay safe and thriving.
We offer a broad range of opportunities and career pathways for our people to grow and explore their potential. We believe that people, equipped with innovative thinking and technological capabilities will make our world safer, smarter and better.

Location: Singapore

Life at Certis

If you are a passionate individual looking for opportunities to expand your skills, and purposeful work instead of just a ‘job’, we would love to hear from you.
At Certis, no two days look alike. Our work calendars are filled with chances to collaborate with others, and bring new initiatives to life. Whether you’re looking to improve a process, or have an innovative idea awaiting a technology solve, we want you to bring your ideas to the table.
We are a close-knit team that looks out for each other, works hard to get the job done, and encourages each other to grow – the perfect place for you to grow your career!

Duties & Responsibilities

Job Summary

We are looking for a Project Administrator to provide administrative and coordination support for a security operations project based at Commonwealth. The incumbent will assist in documentation, reporting, procurement coordination, and general administrative activities to ensure smooth project operations.

Key Responsibilities

• Provide administrative support to the project and site management team.
• Maintain and update project records, reports, and documentation.
• Prepare and consolidate weekly and monthly reports.
• Coordinate meetings, schedules, and project-related correspondence.
• Liaise with internal departments, clients, and stakeholders on administrative matters.
• Manage filing, data entry, and document control.
• Assist with procurement requests and tracking of project supplies and equipment.
• Support onboarding documentation and administrative requirements for project personnel.
• Perform any other administrative duties as assigned.

Skills & Experience

• Minimum GCE N/O Level, NITEC, Diploma, or equivalent.
• Prior administrative, coordination, or project support experience preferred.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Good communication and interpersonal skills.
• Organized, meticulous, and able to manage multiple tasks.
• Able to work independently and in a fast-paced environment.