1 Year Admin Assistant | Ubi | Up to $3000 #NKA

Recruit Express Pte Ltd; Singapore; Presencial; SGD 20.000 - 33.000; Jornada completa

Descripción de la vacante

Recruit Express Pte Ltd in Singapore invites applications for a 1-year contract role based at Ubi. You will manage invoicing and administrative documentation for Service & Parts operations, process ROs and POs, and prepare tender documentation.

The ideal candidate has at least 2 years in administration, GCE O levels, and strong Microsoft Office skills; you will coordinate with stakeholders, monitor WIP, generate periodic reports, and support the team with ad hoc duties.

Formación

• Minimum GCE 'O' Level (or equivalent).
• Minimum 2 years of administrative experience.
• Proficient in Microsoft Office.

Responsabilidades

• Manage invoicing and administrative documentation for Service & Parts operations.
• Process and monitor Repair Orders (ROs) and Purchase Orders (POs), ensuring accuracy, timely closure, and proper record keeping.
• Prepare and submit tender documentation, ensuring compliance with company requirements.
• Monitor work-in-progress (WIP), prepare periodic reports aging reports.
• Coordinate with stakeholders and support operational administration, including incentive payouts, freight charges, invoice submissions via government ePortals, and outstanding payment tracking.
• Arrange tender meetings, documentation, and prepare meeting minutes.
• Provide general administrative support to the Service & Parts team.
• Perform ad hoc duties assigned by the supervisor.

Conocimientos

Administrative

Educación

GCE O' Level

Herramientas

Microsoft Office

Descripción del empleo

Location:Ubi

Duration:1 year contract

Working Hours: Mon to Fri - 8.30am to 5.30pm, Alt Sat - 8.30am to 12.30pm

Salary:Up to $3000 + 1 month completion bonus (OT payable)

Job Responsibilities:

• Manage invoicing and administrative documentation for Service & Parts operations.


• Process and monitor Repair Orders (ROs) and Purchase Orders (POs), ensuring accuracy, timely closure, and proper record keeping.


• Prepare and submit tender documentation, ensuring compliance with company requirements.


• Monitor work-in-progress (WIP), prepare periodic reports aging reports.


• Coordinate with stakeholders and support operational administration, including incentive payouts, freight charges, invoice submissions via government ePortals, and outstanding payment tracking.


• Arrange tender meetings, documentation, and prepare meeting minutes.


• Provide general administrative support to the Service & Parts team.


• Perform ad hoc duties assigned by the supervisor.

Job Requirements:

• Minimum GCE 'O' Level (or equivalent)


• Minimum 2 years of administrative experience


• Proficient in Microsoft Office