[0580] Stores Operations & Inventory Coordinator - Loyang / 5 days/ $3.8k

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 39,000 - 42,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking a Stores Operations & Inventory Coordinator in Singapore Loyang to provide administrative and operational support for stores, inventory, consignment and production-related activities.

The role ensures accurate inventory records, timely processing of transactions and coordination with internal departments and suppliers. You will work closely with the Stores & Production Executive to ensure smooth day-to-day operations, with a 5-day work week and a

Qualifications

• 3–5 years of relevant experience in administration, operations, procurement, warehouse administration or related field.
• Experience in procurement and supplier/vendor coordination.
• Experience in invoicing, billing or other transactional processes will be an advantage.
• Proficient in Microsoft Excel.
• Experience with ERP, inventory management or other business systems will be an advantage.

Responsibilities

• Process GRNs, picklists, Delivery Orders, certificates and other stores-related documentation.
• Assist with inventory monitoring, stock reconciliation and investigation of discrepancies.
• Monitor consignment inventory usage and coordinate replenishment requirements.
• Prepare consignment proforma invoices, verify usage reports and process related sales orders and documentation.
• Raise kitting forms and coordinate with Stores and Production to ensure materials and related documentation are available.
• Coordinate the purchase of stores, warehouse and operational supplies; obtain quotations and liaise with suppliers.
• Maintain purchasing and supplier documentation; ensure timely data entry and system updates.
• Coordinate stores and inventory matters with Production, Warehouse, Sales, Finance and other departments.
• Support the Stores & Production Executive in day-to-day administration and coordination of the Stores function.

Skills

MS Excel

Administration

Operations

Procurement

Tools

ERP system

Job description

Workdays / Time: 5-day work week, Monday to Friday (8:00am - 5:18pm)

Working Location: Loyang

Salary: $3,500 (After confirmation $3,800)

Job Purpose

The Stores Operations & Inventory Coordinator provides administrative and operational support for the Company's stores, inventory, consignment and production-related activities. The role is responsible for ensuring accurate inventory records, timely processing of transactions and documentation, effective coordination with internal departments and suppliers, and proper follow-up of stores and inventory matters. The position works closely with the Stores & Production Executive and other departments to ensure smooth and efficient day-to-day operations.

Key Responsibilities

• Inventory & Stores Administration
  • Process GRNs, picklists, Delivery Orders, certificates and other stores-related documentation.
  • Assist with inventory monitoring, stock reconciliation and investigation of discrepancies.
• Consignment & Sales Administration
  • Monitor consignment inventory usage and coordinate replenishment requirements.
  • Prepare consignment proforma invoices, verify usage reports and process related sales orders and documentation.
• Production Support
  • Raise kitting forms and process paint work orders.
  • Coordinate with Stores and Production to ensure materials and related documentation are available when required.
• Purchasing & Supplier Coordination
  • Coordinate the purchase of stores, warehouse and operational supplies.
  • Obtain quotations where required and liaise with suppliers on orders, deliveries and outstanding matters.
  • Maintain appropriate purchasing and supplier documentation.
• Documentation & System Management
  • Ensure timely and accurate data entry and system updates.
  • Process credit notes and other inventory-related transactions.
  • Maintain proper records and supporting documentation.
• Cross-Functional Coordination
  • Coordinate stores and inventory matters with Production, Warehouse, Sales, Finance and other relevant departments.
  • Follow up on outstanding matters to ensure timely completion.
• General Support
  • Support the Stores & Production Executive in the day-to-day administration and coordination of the Stores function.
  • Identify opportunities to improve processes, accuracy and efficiency.
  • Perform other related duties as assigned.

Requirements

• Minimum 3-5 years of relevant experience in administration, operations, procurement, warehouse administration or a related field.
• Experience in procurement and supplier/vendor coordination.
• Experience in invoicing, billing or other transactional processes will be an advantage.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Experience with ERP, inventory management or other business systems will be an advantage.