Store & Inventory Coordinator (Operation & Procurement) - YZ11

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 39,000 - 42,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking a Store & Inventory Coordinator to manage stores, inventory, consignments and production-related activities from Loyang.

The role ensures accurate records, timely processing and cross-functional coordination for smooth daily operations. Responsibilities include purchasing, supplier coordination, invoicing, ERP-based data entry and documentation, with a 5-day work week (Mon–Fri, 8:00am–5:18pm) in Loyang, Singapore.

Qualifications

• 3–5 years of experience in administration, operations, procurement, warehouse administration or related field.
• Experience in procurement and supplier/vendor coordination.
• Experience in invoicing, billing or other transactional processes preferred.
• Proficient in Microsoft Excel.
• Experience with ERP or inventory management systems preferred.

Responsibilities

• Process GRNs, picklists, Delivery Orders, certificates and other stores-related documentation.
• Assist with inventory monitoring, stock reconciliation and investigation of discrepancies.
• Monitor consignment inventory usage and coordinate replenishment requirements.
• Prepare consignment proforma invoices, verify usage reports and process related sales orders and documentation.
• Raise kitting forms and coordinate with Stores and Production to ensure materials and related documentation are available when required.
• Coordinate the purchase of stores, warehouse and operational supplies.
• Obtain quotations and liaise with suppliers on orders, deliveries and outstanding matters.
• Maintain purchasing and supplier documentation.
• Ensure timely and accurate data entry and system updates.
• Process credit notes and other inventory-related transactions.
• Coordinate stores and inventory matters with Production, Warehouse, Sales, Finance and other departments.
• Support the Stores & Production Executive in day-to-day administration and coordination.

Skills

Procurement

Vendor coordination

Invoicing

MS Excel

ERP systems

Education

Tools

ERP system

MS Office

Job description

Store & Inventory Coordinator

Workdays / Time: 5-day work week, Monday to Friday (8:00am – 5:18pm)

Working Location: Loyang

Salary: $3,500 (After confirmation $3,800)

Job Purpose

The Stores & Inventory Coordinator provides administrative and operational support for the Company’s stores, inventory, consignment and production-related activities.

The role is responsible for ensuring accurate inventory records, timely processing of transactions and documentation, effective coordination with internal departments and suppliers, and proper follow-up of stores and inventory matters.

The position works closely with the Stores & Production Executive and other departments to ensure smooth and efficient day-to-day operations.

Key Responsibilities

Inventory & Stores Administration

• Process GRNs, picklists, Delivery Orders, certificates and other stores-related documentation.
• Assist with inventory monitoring, stock reconciliation and investigation of discrepancies.

Consignment & Sales Administration

• Monitor consignment inventory usage and coordinate replenishment requirements.
• Prepare consignment proforma invoices, verify usage reports and process related sales orders and documentation.

Production Support

• Raise kitting forms and process paint work orders.
• Coordinate with Stores and Production to ensure materials and related documentation are available when required.

Purchasing & Supplier Coordination

• Coordinate the purchase of stores, warehouse and operational supplies.
• Obtain quotations where required and liaise with suppliers on orders, deliveries and outstanding
• matters.
• Maintain appropriate purchasing and supplier documentation.

Documentation & System Management

• Ensure timely and accurate data entry and system updates.
• Process credit notes and other inventory-related transactions.
• Maintain proper records and supporting documentation.

Cross-Functional Coordination

• Coordinate stores and inventory matters with Production, Warehouse, Sales, Finance and other relevant departments.
• Follow up on outstanding matters to ensure timely completion.

General Support

• Support the Stores & Production Executive in the day-to-day administration and coordination of the Stores function.
• Identify opportunities to improve processes, accuracy and efficiency.
• Perform other related duties as assigned.

Requirements

• Minimum 3-5 years of relevant experience in administration, operations, procurement, warehouse administration or a related field.
• Experience in procurement and supplier/vendor coordination.
• Experience in invoicing, billing or other transactional processes will be an advantage.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Experience with ERP, inventory management or other business systems will be an advantage.