Admin & Invoicing Specialist (Docs + Reception)

The Supreme HR Advisory Pte. Ltd.

Singapore

On-site

SGD 23,000 - 28,000

Full time

3 days ago

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Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an Admin Assistant to support daily administrative tasks at Keppel Distripark, Singapore. The role includes handling survey reports, invoicing, and front desk duties in a 5-day work week from 08:30 to 17:30.

Responsibilities include printing, scanning, filing, dispatching reports, and assisting the Head of HR & Admin with miscellaneous duties as required.

Responsibilities

Quality checking and formatting of draft survey reports on a daily basis.
Print, scan and bind approved final survey reports and arrange for despatch to insured / consignee / customer / client on a daily basis.
Ensure scan and soft document of approved final survey reports are filed in running order and correctly named to their respective Drives and Folders for easy retrieval on a weekly basis.
Timely and accurately raise invoice to be included in approved final survey report to insurer / consignee / customer on a daily basis.
Summarize and tally calculation for dept. revenue for submission to HOD for monthly consolidation and verification.
To undertake duty as Receptionist, greeting guests/visitors in a friendly, polite manner, escort them to the conference room and serving them with beverages.
Answer, take down messages and route incoming phone calls to the right party and in accordance to the company’s policy guideline on a daily basis.
Answer standard / simple enquiries from customer and cascade complex issues to superior to achieve customer satisfaction on a daily basis.
To support Head of HR & Admin in timely and accurately perform assigned administrative work as and when required.