Admin Assistant (Documentation & Invoicing)

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 22,000 - 30,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. invites applications for the Admin Assistant role located at Keppel Distripark, Singapore. This full-time position requires a 5-day workweek with hours from 08:30 to 17:30.

The successful candidate will handle quality checking and formatting of daily survey reports, printing/scanning, filing, invoicing, and basic reception duties, supporting HR & Admin Head with administrative tasks as needed.

Qualifications

• Daily quality checking and formatting of draft survey reports.
• Print, scan and bind approved final survey reports and arrange for despatch to insured / consignee / customer / client on a daily basis.
• Ensure scan and soft document of approved final survey reports are filed in running order and correctly named to their respective Drives and Folders for easy retrieval on a weekly basis.
• Timely and accurately raise invoice to be included in approved final survey report to insurer / consignee / customer on a daily basis.
• Summarize and tally calculation for dept. revenue for submission to HOD for monthly consolidation and verification.
• To undertake duty as Receptionist, greeting guests/visitors in a friendly, polite manner, bring them to the conference room and serving them with beverages.
• Answer, take down messages and route incoming phone calls to the right party and in accordance to the company’s policy guideline on a daily basis.
• Answer standard / simple enquiries from customer and cascade complex issues to superior to achieve customer satisfaction on a daily basis.
• To support Head of HR & Admin in timely and accurately perform assigned administrative work as and when required.

Responsibilities

• Quality checking and formatting of daily survey reports.
• Print, scan and bind approved final survey reports and arrange for despatch to insured / consignee / customer / client daily.
• File scanned and soft copies of approved final survey reports in correct drives and folders for easy retrieval weekly.
• Raise invoices promptly to be included in final survey reports to insurer / consignee / customer daily.
• Summarize and tally department revenue for monthly consolidation and verification by HOD.
• Perform receptionist duties: greet guests, guide to conference room, offer beverages.
• Answer phone calls, take messages and route to appropriate party per policy daily.
• Address standard enquiries, escalate complex issues to supervisor to ensure customer satisfaction.
• Assist Head of HR & Admin with administrative tasks as required.

Job description

Position title : Admin Assistant

Working Location: Keppel Distripark

Working Days: 5 Day A Week

Working hours : 0830 hrs to 1730 hrs

Salary : $2300

Job Scope

• Quality checking and formatting of draft survey reports on a daily basis.

• Print, scan and bind approved final survey reports and arrange for despatch to insured / consignee / customer / client on a daily basis.

• Ensure scan and soft document of approved final survey reports are filed in running order and correctly named to their respective Drives and Folders for easy retrieval on a weekly basis.

• Timely and accurately raise invoice to be included in approved final survey report to insurer / consignee / customer on a daily basis.

• Summarize and tally calculation for dept. revenue for submission to HOD for monthly consolidation and verification.

• To undertake duty as Receptionist, greeting guests/visitors in a friendly, polite manner, bring them to the conference room and serving them with beverages.

• Answer, take down messages and route incoming phone calls to the right party and in accordance to the company’s policy guideline on a daily basis.

• Answer standard / simple enquiries from customer and cascade complex issues to superior to achieve customer satisfaction on a daily basis.

• To support Head of HR & Admin in timely and accurately perform assigned administrative work as and when required.