Stockholm Office & Admin Specialist

Soundtrap; Stockholms kommun; On-site; SEK 260,000 - 320,000; Full time

Job summary

Soundtrap, a cloud-based music creation platform, seeks an organized, proactive Office and Administrative Assistant to join our Stockholm team. You will keep the office running smoothly, handle orders, assist HR and Finance, and help plan events.

The role requires daily on-site attendance from 8:30 to 17:30 and a willingness to take on diverse administrative tasks. We value initiative, reliability, and comfort with English communication.

Qualifications

• Strong organizational skills with ability to track recurring tasks, deadlines, and shifting priorities.
• Proactive approach: notice what needs doing, take action, and follow through.
• Friendly, service-minded attitude with hands-on office work mindset.
• Clear communication with colleagues, suppliers, and service providers.
• Comfortable using everyday digital tools, documents, and spreadsheets; eager to learn new systems.

Responsibilities

• Maintain office spaces and facilities, including kitchen and shared areas, ensuring cleanliness and supplies.
• Coordinate orders, prepare refreshments, and monitor office supplies and cleaners' schedules.
• Manage inventory and organize storage rooms; liaise with facilities for repairs and maintenance.
• Assist with onboarding/offboarding, and coordinate with HR, Finance, and IT as needed.
• Process Education Sales orders and support PTO management in HR systems.

Skills

Organizational skills

Proactive approach

Friendly service mindset

Clear communication

English proficiency

Digital tools

Tools

FlexHRM

Mosyle

Pleo

Slack

Job description

Soundtrap, a cloud-based music creation platform, seeks an organized, proactive Office and Administrative Assistant to join our Stockholm team. You will keep the office running smoothly, handle orders, assist HR and Finance, and help plan events.

The role requires daily on-site attendance from 8:30 to 17:30 and a willingness to take on diverse administrative tasks. We value initiative, reliability, and comfort with English communication.