Project Administration Manager

EasyMining; Göteborgs kommun; On-site; SEK 800,000 - 1,000,000; Full time

Job summary

EasyMining in Gothenburg seeks a Project Administration Manager to lead and develop the project administration functions across the EPS portfolio. You will structure, resource, and continuously improve project controls, planning, document management, HSE, and contract management to support complex engineering and plant delivery.

You will coordinate SharePoint, project databases, and M-Files systems, liaising with project managers and EPS leadership to align administrative needs with project

Qualifications

• University degree in engineering or another relevant field.
• 5+ years of experience in project management, project services, PMO, project administration, or related roles.
• Swedish language skills required.

Responsibilities

• Contribute operationally to project execution within the individual's area of expertise while leading the function.
• Own and continuously improve project administration processes, templates, systems, and working methods.
• Coordinate and allocate project administration resources across the project portfolio.
• Ensure project support services and administrative deliverables are completed on time and in accordance with company and industry standards.
• Support administration of SharePoint, project databases, and M-Files document management system.
• Act as the main interface between the Project Administration function, project managers, and EPS management to capture project needs and prioritise support.

Skills

Planning

Communication

Resource management

Leadership

Integrity

Collaboration across functions

Education

University degree in engineering or related field

Tools

M-Files

Job description

EasyMining is entering an exciting phase as we commercialize our patented technologies and deliver our first full-scale plants. To support this growth, we have established a new business unit — EPS (Engineering and Plant Sales) — responsible for taking our technologies from pilot projects all the way to full plant delivery. We are now looking for a Project Administration Manager to build and develop the project support capabilities required to successfully execute increasingly complex engineering and plant delivery projects. Do you want to play a key role in shaping how EasyMining delivers industrial projects while leading the functions that support successful project execution?

Job brief

The Project Administration Manager is responsible for leading, developing, and coordinating the project administration functions across the EPS project portfolio.

The role ensures that the functions supporting project execution are appropriately structured, resourced, and continuously improved. Areas of responsibility include project controls, planning and scheduling, document management, HSE, quality assurance, project contract and legal management, grant administration, and general project administration.

Key Responsibilities

• Contribute operationally to project execution within the individual's area of expertise while leading the function.
• Own and continuously improve project administration processes, templates, systems, and working methods.
• Coordinate and allocate project administration resources across the project portfolio.
• Ensure project support services and administrative deliverables are completed on time and in accordance with company and industry standards.
• Support administration of SharePoint, project databases, and our M-Files document management system.
• Act as the main interface between the Project Administration function, project managers, and the EPS management team to capture project needs, prioritise support, and ensure that administrative functions are aligned with EPS project execution requirements.

This role is based at our Gothenburg office in Gårda and reports to the Head of Project Management. Some domestic and international travel, mostly across the Northern part of Europe can take place.

We offer you

A combination of leadership, operational, and strategic responsibilities where you will shape how EasyMining delivers its technologies. You will work with motivated colleagues across engineering, sales, procurement, and R&D, and contribute directly to building a high-performing project organization.

As part of the EPS managerial team, you will play a central role in ensuring that EasyMining’s projects are delivered with structure, efficiency, predictability, and customer value. The role reports to the Project Management Manager.

Requirements

• Strong planning, organizational, and coordination skills.
• Strong communication and collaboration skills, with the ability to work effectively across multiple functions.
• Ability to manage resources, priorities, and deadlines in a structured manner.
• Broad understanding of project governance, project execution, and project support functions such as planning and scheduling, document management, contract management, HSE, quality, procurement, and general project administration.
• Ability to lead and develop people, processes, systems, and ways of working.
• High integrity and ability to handle confidential information.

Expected Education And Experience

• University degree in engineering or another relevant field.
• 5+ years of experience in project management, project services, PMO, project administration, or a similar project delivery role within the chemical, process, energy, mining, petro, or related industries.

Meritorious

• Experience leading teams, coordinating multidisciplinary support functions, or managing external service providers.
• Experience with document management systems, such as M-Files

Language Skills

• Swedish (requirement)

Further information

EasyMining Sweden AB is part of the Ragn-Sells Group, a leading waste and recycling company operating in five countries with an annual turnover above 850 M€ and approximately 2,800 employees. EasyMining currently employs around 80 people and is expected to grow further as we scale our technologies. Our engineering and management teams are located in Gothenburg (Gårda), R&D in Uppsala, and our German office in Berlin.

If you have any further questions please contact John Svärd, Director of EPS at [e-mail]

Background

Recovery and recycling of nutrients such as phosphorus, nitrogen, and potassium from society back to the agriculture is important for sustainability. Phosphorus and potassium are scarce resources in which EU is heavily dependent on virgin import while the manufacturing of mineral nitrogen fertilizers especially has a big negative climate impact. Today, biological methods are almost solely used for treating nitrogen containing wastewaters. These processes consume large amounts of energy due to aerification and use of fossil raw materials. In addition, the established processes to produce nitrogen fertilizers (from natural gas) leads to further emissions of greenhouse gases.

EasyMining has several patented processes that enables recovery of clean commercial products by using wastes as raw materials. Examples of our processes are phosphorus recovery from incinerated sewage sludge ashes (Ash2Phos) and nitrogen recovery (Aqua2N) from nitrogen containing wastewater. The Aqua2N technology enables to chemically both extract the nitrogen from sewage wastewater but also convert the extracted nitrogen to a commercial nitrogen fertilizer and thereby reduce carbon emissions.

You can read up more of us and our technologies at our webpage .