Office Operations & Front Desk Coordinator

Moody's Corporation; Stockholms kommun; On-site; SEK 320,000 - 420,000; Full time

Job summary

Moody’s Corporation in Sweden is seeking a proactive Office Administrator to deliver professional desk and facilities support, coordinate meetings, and act as a friendly face for employees, clients, visitors, and partners. You will ensure smooth daily operations in a fast-paced corporate environment.

The role requires strong organizational skills, fluency in Swedish and business English, and a working knowledge of Microsoft Office.

Qualifications

• 2-5 years of experience in office administration, facilities management, front desk operations, or administrative support within a corporate environment
• Strong organizational and prioritization skills, with the ability to manage multiple activities simultaneously while maintaining attention to detail
• Excellent interpersonal and communication skills, with the ability to provide a professional and welcoming experience for employees, clients, visitors, and external partners
• Proficiency in Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPoint, to support daily administrative and operational activities
• Fluency in Swedish and strong business English communication skills, both written and verbal, to effectively support local and international stakeholders

Responsibilities

• Deliver professional office administration, workplace operations, facilities coordination, and front desk support to ensure an efficient, welcoming, and well-managed office environment
• Coordinate day-to-day workplace operations, ensuring office facilities, meeting rooms, common areas, kitchen facilities, equipment, and workplace services are maintained to a high standard
• Act as a key liaison between employees, management, building management, vendors, security providers, real estate partners, and technology support teams to resolve office-related matters efficiently
• Manage front desk activities, including visitor reception, access coordination, courier services, telephone inquiries, and support for internal and external office guests
• Coordinate meetings and events by arranging room bookings, visitor access, refreshments, materials, conferencing facilities, and other logistical requirements
• Support workplace health, safety, and well-being initiatives by collaborating with local management to maintain a safe and productive office environment
• Assist with travel arrangements, including transportation, accommodation, registrations, and related logistics while ensuring compliance with company policies and cost-conscious decision making
• Prepare and process travel and expense documentation accurately and in a timely manner, ensuring compliance with internal policies and documentation requirements
• Support accounts payable administration through the preparation and submission of payment requests and related supporting documentation
• Provide business continuity and backup support for administrative functions during periods of absence or increased workload
• Support with calendar management and related personal assistant support
• Contribute to special projects and perform additional administrative responsibilities as required to support business operations

Skills

Office administration

Organizational skills

Interpersonal communication

MS Office

Swedish language

English proficiency

Teamwork

AI awareness

Education

Bachelor's degree in related field

Admin/Facilities certifications advantageous

Tools

Microsoft Office Suite

Job description

Moody’s Corporation in Sweden is seeking a proactive Office Administrator to deliver professional desk and facilities support, coordinate meetings, and act as a friendly face for employees, clients, visitors, and partners. You will ensure smooth daily operations in a fast-paced corporate environment.

The role requires strong organizational skills, fluency in Swedish and business English, and a working knowledge of Microsoft Office.