AI-Driven Office & Facilities Coordinator

Moody; Stockholms kommun; On-site; SEK 360,000 - 480,000; Full time

Job summary

Moody’s in Stockholm is seeking an Office Administrator to deliver professional office administration, facilities coordination, and front desk support, ensuring an efficient and welcoming office environment.

You will coordinate day-to-day operations, act as a liaison between employees, management, vendors and tech support, manage visitor reception, meetings, and travel arrangements while supporting safety and expense processes.

Qualifications

• 2-5 years of experience in office administration within a corporate environment.
• Strong organizational and prioritization skills with ability to manage multiple tasks.
• Excellent interpersonal and communication skills for employees, clients, visitors, and external partners.
• Proficiency in Microsoft Office applications.
• Fluency in Swedish and strong business English, written and spoken.
• Team-oriented mindset with flexibility to adapt to priorities.
• Basic understanding of AI concepts and interest in responsible AI practices.

Responsibilities

• Deliver professional office administration, workplace operations, facilities coordination and front desk support.
• Coordinate day-to-day workplace operations and maintain facilities and meeting spaces.
• Act as liaison between employees, management, vendors, security providers, and tech support.
• Manage front desk activities: visitor reception, access, couriers, calls.
• Coordinate meetings and events, arrange bookings and logistics.
• Support workplace health, safety and well-being initiatives.
• Assist with travel arrangements and expense processing.
• Support accounts payable and other administrative tasks.
• Provide backup for administrative functions during peak periods.
• Assist with calendar management and personal assistant duties.
• Contribute to special projects as needed.

Skills

Office administration experience

Organizational skills

Interpersonal communication

MS Office proficiency

Swedish language

Business English

Team collaboration

AI awareness

Education

Bachelor's degree or equivalent in related field

Tools

Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint)

Job description

Moody’s in Stockholm is seeking an Office Administrator to deliver professional office administration, facilities coordination, and front desk support, ensuring an efficient and welcoming office environment.

You will coordinate day-to-day operations, act as a liaison between employees, management, vendors and tech support, manage visitor reception, meetings, and travel arrangements while supporting safety and expense processes.