Office Administrator

Moody; Stockholms kommun; On-site; SEK 360,000 - 480,000; Full time

Job summary

Moody’s in Stockholm is seeking an Office Administrator to deliver professional office administration, facilities coordination, and front desk support, ensuring an efficient and welcoming office environment.

You will coordinate day-to-day operations, act as a liaison between employees, management, vendors and tech support, manage visitor reception, meetings, and travel arrangements while supporting safety and expense processes.

Qualifications

• 2-5 years of experience in office administration within a corporate environment.
• Strong organizational and prioritization skills with ability to manage multiple tasks.
• Excellent interpersonal and communication skills for employees, clients, visitors, and external partners.
• Proficiency in Microsoft Office applications.
• Fluency in Swedish and strong business English, written and spoken.
• Team-oriented mindset with flexibility to adapt to priorities.
• Basic understanding of AI concepts and interest in responsible AI practices.

Responsibilities

• Deliver professional office administration, workplace operations, facilities coordination and front desk support.
• Coordinate day-to-day workplace operations and maintain facilities and meeting spaces.
• Act as liaison between employees, management, vendors, security providers, and tech support.
• Manage front desk activities: visitor reception, access, couriers, calls.
• Coordinate meetings and events, arrange bookings and logistics.
• Support workplace health, safety and well-being initiatives.
• Assist with travel arrangements and expense processing.
• Support accounts payable and other administrative tasks.
• Provide backup for administrative functions during peak periods.
• Assist with calendar management and personal assistant duties.
• Contribute to special projects as needed.

Skills

Office administration experience

Organizational skills

Interpersonal communication

MS Office proficiency

Swedish language

Business English

Team collaboration

AI awareness

Education

Bachelor's degree or equivalent in related field

Tools

Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint)

Job description

Let's begin! Office Administrator (15172)

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are—with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. Moody’s is transforming how the world sees risk. As a global leader in ratings and integrated risk assessment, we’re advancing AI to move from insight to action—enabling intelligence that not only understands complexity but responds to it. We decode risk to unlock opportunity, helping our clients navigate uncertainty with clarity, speed, and confidence.

Skills and Competencies

• 2-5 years of experience in office administration, facilities management, front desk operations, or administrative support within a corporate environment


• Strong organizational and prioritization skills, with the ability to manage multiple activities simultaneously while maintaining attention to detail


• Excellent interpersonal and communication skills, with the ability to provide a professional and welcoming experience for employees, clients, visitors, and external partners


• Proficiency in Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPoint, to support daily administrative and operational activities


• Fluency in Swedish and strong business English communication skills, both written and verbal, to effectively support local and international stakeholders


• Team-oriented mindset with the flexibility to adapt to changing business priorities and provide backup support across administrative functions as needed


• Basic understanding of artificial intelligence concepts, with curiosity and enthusiasm for learning how AI tools can be used to improve processes and drive efficiency. Interest in exploring AI systems and a willingness to develop awareness of responsible AI practices, including risk management and ethical use.

Education

• Bachelor's degree, vocational qualification, or equivalent professional experience in Business Administration, Office Administration, Hospitality Management, Facilities Management, or a related field preferred


• Relevant administrative or facilities management certifications are considered advantageous

Responsibilities

Deliver professional office administration, workplace operations, facilities coordination, and front desk support to ensure an efficient, welcoming, and well-managed office environment.

• Coordinate day-to-day workplace operations, ensuring office facilities, meeting rooms, common areas, kitchen facilities, equipment, and workplace services are maintained to a high standard


• Act as a key liaison between employees, management, building management, vendors, security providers, real estate partners, and technology support teams to resolve office-related matters efficiently


• Manage front desk activities, including visitor reception, access coordination, courier services, telephone inquiries, and support for internal and external office guests


• Coordinate meetings and events by arranging room bookings, visitor access, refreshments, materials, conferencing facilities, and other logistical requirements


• Support workplace health, safety, and well-being initiatives by collaborating with local management to maintain a safe and productive office environment


• Assist with travel arrangements, including transportation, accommodation, registrations, and related logistics while ensuring compliance with company policies and cost-conscious decision making


• Prepare and process travel and expense documentation accurately and in a timely manner, ensuring compliance with internal policies and documentation requirements


• Support accounts payable administration through the preparation and submission of payment requests and related supporting documentation


• Provide business continuity and backup support for administrative functions during periods of absence or increased workload


• Support with calendar management and related personal assistant support


• Contribute to special projects and perform additional administrative responsibilities as required to support business operations

About the Team

Our Regional Management team is responsible for supporting the effective operation of Moody’s offices and enabling business success through strong partnership, operational excellence, and employee engagement. The team collaborates across multiple functions to deliver workplace solutions, drive organizational effectiveness, support strategic initiatives, and foster an inclusive and connected office culture. By joining the team, you will contribute to the continued evolution of the workplace experience while supporting innovation, technology adoption, and responsible use of digital and AI-enabled tools.

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.
Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.