Office & Mood Coordinator

SWEP; Malmö kommun; On-site; SEK 320,000 - 460,000; Full time

Job summary

SWEP is seeking an Office and Mood Coordinator to join our Landskrona team. You will be the heartbeat of the Bävergatan office, supporting a welcoming daily environment for employees and visitors.

You will work closely with the Office & Mood Manager in a fast-paced, entrepreneurial setting, coordinating tasks, events, and internal communications while ensuring a smooth workplace culture across the site.

Qualifications

• Solid background in similar administrative roles or customer-facing roles in the service industry.
• Excellent computer skills and ability to quickly learn new software.
• Fluent in Swedish and English, both speaking and writing.

Responsibilities

• Act as first point of contact with a strong on-site presence and understanding of practical building needs for the offices and common areas.
• Initiate and drive projects to enhance the workplace environment and support employee satisfaction.
• Ensure the offices are organized, welcoming, and running smoothly at a high standard.
• Facilitate smooth site access and guest arrival.
• Plan and run internal and external events.
• Manage office supplies, catering, and other events.

Skills

Administrative experience

Customer-facing

Event planning

Leadership / team coordination

Excellent computer skills

Swedish & English

Education

Relevant education

Tools

Office software

Job description

At SWEP, we believe our future rest on give more energy than we take – to our planet and to our people.

As the world´s leading supplier of efficient heat transfer technology, we are driving the conversion to sustainable energy usage in heat transfer. We are dedicated to constantly creating more from less energy, material, and space. We are a growing company and a part of the Dover Corporation family. We are dedicated to supporting our customers with the optimal solutions and we believe in close, rewarding partnerships. We are represented in more than 50 countries and have production facilities in Sweden, USA, Slovakia, China and Malaysia.

For us at SWEP, it's more than just a job, it´s a commitment to making a difference and an impact by finding new ways to make energy last longer – globally and locally. We are striving for record-breaking growth and are looking for individuals who think like entrepreneurs, have an open mind, care about the environment, and want to inspire and be inspired. Come and join us!

Office and Mood Coordinator

Are you a natural multitasker who loves service and creating a great workplace environment? We are now looking for an Office and Mood Coordinator to join our team in Landskrona.

In this role, you will be the heartbeat of our Bävergatan office, where our production is located. You will act as the primary "go-to" person for all onsite needs, ensuring a smooth and welcoming daily environment for both our employees and external visitors.

If you love hospitality, coordination and building a great workplace culture, then you might be the one we are looking for!

What You Will Do

In this position, you will take ownership of our physical workplace and office operations at Bävergatan, working closely with our Office & Mood Manager to bridge the gap between the office and production.

You will work in a fast-paced and entrepreneurial environment where you manage your days highly independently and shift focus quickly depending on what the day demands.

In this dynamic role you will collaborate closely with HR and production managers while taking care of our employees and external guests.

Key Responsibilities

• Act as first point of contact with strong on‑site presence and understanding of practical building needs covering the offices and common areas.
• Initiate and drive projects aimed at enhancing the workplace environment, supporting employee satisfaction, and promoting overall site well-being
• Ensuring the offices are run smoothly and consistently meets a high standard — organized, welcoming and tidy.
• Responsible for facilitating smooth site access and guest arrival.
• Plan and run internal and external events
• Manage office supplies, food purchases, catering and other events.
• Support internal communication and help keep the organization aligned and informed
• Managing practical office operations such as entry cards, access and lockers
• Provide administrative and coordination support in various tasks (on- and off-boardings of employees) and projects when needed
• Handle incoming mail and packages.
• Acting as indirect manager for our two Service Coordinators for the daily tasks

This full-time role is based on-site in Landskrona, 5 days a week. You will report to the Office & Mood Manager, who is also based in Landskrona.

Your background

• Solid background and years of experience from similar administrative roles or customer-facing roles within the service industry.
• Relevant education is a plus, but a long practical experience is more important.
• Excellent computer skills with the ability to quickly adapt to and efficiently manage new administrative software
• Fluent in Swedish and English, both speaking and writing.
• Experience with planning events or activities
• A background in leadership or team coordination is highly advantageous and a strong merit for the position.

Who You Are

You have a strong passion for workplace culture and enjoy being at the center of the office, supporting others and making the workplace welcoming. You are genuinely service-minded and a natural multitasker who loves coordinating different tasks. You work independently and have a down-to-earth attitude. As a proactive problem-solver, you naturally see what needs to be done. You also feel comfortable acting as an informal leader when needed, communicating easily with everyone in the organization.

For more information, please contact Linnea Rönn, Office & Mood Manager at [e-mail] or Sandra Dabbour, HR Generalist at [e-mail].

not later than 11th November 2026.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.