People Operations Specialist

Nordic Knots; Stockholms kommun; On-site; SEK 520,000 - 700,000; Full time

Job summary

Nordic Knots is seeking a People Operations Specialist to strengthen our people operations, ensuring reliable, high-quality, and scalable processes. You will translate HR processes into a consistent employee experience across markets and collaborate with the Head of People, Finance, and external partners.

You will own administration for onboarding, changes, offboarding, payroll coordination, HR data, and international employment, while improving processes to reduce bureaucracy and support rapid

Qualifications

• Broad experience in People Operations within a growing company.
• Experience coordinating onboarding, changes, offboarding and HR administration.
• Practical knowledge of Swedish employment law and employee relations.
• Experience maintaining accurate employee data and improving HR processes.
• Exposure to payroll coordination, recruitment, or cross-market administration is a plus.
• Fluency in Swedish and English, both written and spoken.

Responsibilities

• Own administration and coordination across the employee lifecycle.
• Support payroll input and payroll data accuracy in collaboration with Finance and providers.
• Maintain Hailey HR data and contribute to system improvements.
• Coordinate international employment administration and EOR arrangements.
• Support recruitment projects and candidate management.
• Ensure GDPR compliance and documentation accuracy.

Skills

People operations

Employee lifecycle

HR systems/data

Payroll coordination

Recruitment support

Swedish employment law

English proficiency

Education

Relevant degree

Tools

Hailey HR

Job description

As Nordic Knots continues to expand globally, we are looking for a People Operations Specialist to help strengthen our people operations and ensure they remain reliable, high-quality, and scalable.

This is a broad, hands-on role for someone who enjoys bringing structure to the details of HR while continuously looking for smarter and more effective ways of working. You will work closely with the Head of People and play an important role in translating our people processes into a consistent employee experience across markets.

You have experience of what strong people operations look like in a growing company. You are comfortable working in an environment where every process may not yet be fully established, and you bring the judgment to question, simplify, and improve how things are done, without creating unnecessary bureaucracy.

The role

Reporting to the Head of People, you will take ownership of the administration, coordination, and follow-through that keep our people processes running smoothly. Your responsibilities will span the employee lifecycle, including HR administration, payroll coordination, systems and data, recruitment, employee relations, and international employment.

You will provide hands‑on support to employees and managers while helping strengthen compliance and develop more efficient and scalable ways of working. You will also collaborate closely with Finance, our external payroll provider, EOR partners, and other external advisors.

Key responsibilities:

• People operations and employee lifecycle: Provide timely and professional support to employees and managers while coordinating onboarding, employment changes, offboarding, and other recurring people processes.

• Employment law and employee relations: Support employment‑related matters and help ensure compliance with Swedish employment law, local regulations, internal policies, and agreed ways of working.

• Payroll, compensation, and benefits: Prepare and quality‑assure monthly payroll input and maintain accurate salary and benefits data. Support the administration of pensions, insurance, benchmarking, and salary reviews in close collaboration with Finance and external providers.

• HR systems, data, and reporting: Act as a superuser in Hailey HR, maintain accurate employee data and documentation, compile people data ahead of recurring deadlines, and contribute to system and workflow improvements.

• International people administration: Coordinate employment administration across markets, including EOR arrangements, in collaboration with local experts and external partners.

• Recruitment support: Contribute to global recruitment projects through coordination, candidate management, search, administration, and support during the selection process.

• Compliance and documentation: Keep contracts, templates, process descriptions, routines, and employee guidance accurate and up to date, while supporting compliance with GDPR and internal controls.

• Process improvement and projects: Identify recurring issues and administrative friction, drive agreed improvements, and contribute to People projects that make our operations simpler, more reliable, and more scalable.

Who you are

You enjoy creating order, following through, and making sure important details do not fall between the cracks. At the same time, you understand that the right level of structure should make the business easier to run, not add unnecessary complexity.

You are curious and confident enough to challenge an inefficient process while remaining collaborative and pragmatic in how you improve it. You are comfortable balancing recurring operational responsibilities with development projects and shifting priorities in a fast‑growing company.

We believe you have:

• Broad People Operations experience: Hands‑on experience within People Operations or operational HR, ideally from a fast‑paced, growing, and international company.
  

• Employee lifecycle experience: Experience coordinating key people processes, including onboarding, employment changes, offboarding, HR administration, and employee communication.
  

• Swedish HR and employment law knowledge: Sound practical knowledge of Swedish employment law and experience supporting employee relations and other operational HR matters.
  

• Systems and data experience: Experience working with HR systems, maintaining accurate employee data, and improving processes and workflows.
  

• Relevant additional exposure: Experience coordinating payroll, supporting recruitment, or working across different markets and EOR arrangements is an advantage.
  

• Education and language skills: A relevant degree, combined with fluency in Swedish and English, both written and spoken.

What the role offers

• The opportunity to join Nordic Knots at an exciting stage of rapid global growth and make a visible impact as we continue to expand across markets.

• A broad and influential role where you can help shape the structures, processes, and ways of working that support our continued growth.

• Close collaboration with the Head of People, managers, Finance, and external partners, giving you strong exposure to both the business and the wider organization.

• Broad international experience across the employee lifecycle in an ambitious, entrepreneurial, and design‑driven company with high standards for both our brand and how we work together.

Nordic Knots

Nordic Knots was founded in 2016 by Liza Laserow, Fabian Berglund and Felix Berglund. We are a fast‑growing direct‑to‑consumer Scandinavian interior design brand with the USA as the major market.

Nordic Knots was born from a culture of thoughtful design that lasts beyond seasons and trends. Fusing function and aesthetics with a Scandinavian sensibility, we craft timeless textiles for the modern home. We believe that great textiles are foundational and can transform a house into a harmonious home - framing the most beautifully curated lives.

The head office as well as the flagship store is located at Birger Jarlsgatan in central Stockholm. We have a constantly growing team in Sweden, Europe and the USA.

What we offer

We are a driven team with high ambitions and an entrepreneurial, open‑minded culture where new ideas and initiatives are encouraged. At Nordic Knots, everyone plays a meaningful role in contributing to our continued growth.

We value diversity and inclusion and welcome applicants who bring different perspectives, experiences and ideas to our team.

Location

This position is based at our head office on Birger Jarlsgatan in central Stockholm. The role is primarily office‑based and requires presence at the Stockholm office.