Nordic Payroll Specialist ADP & Oracle HCM

EF Education First Ltd.; Stockholms kommun; On-site; SEK 520,000 - 750,000; Full time

Job summary

EF Education First Ltd. is seeking a Payroll Specialist to coordinate Nordic payroll operations for Sweden, Norway, and Finland. The role interfaces with HR, Finance, and external providers (ADP) to ensure accurate data, compliant reporting, and timely payroll processing.

The fixed-term contract runs from November 2026 to August 2028, with responsibilities spanning data accuracy, pensions, taxes, and regulatory reporting, while supporting staff inquiries and system improvements in Oracle HCM.

Qualifications

• Experience with Nordic payroll processes and employment law.
• Experience with Oracle HCM and external payroll providers (ADP).
• Ability to coordinate multiple stakeholders and service providers.

Responsibilities

• Serve as primary contact between EF and external payroll providers (ADP) for Sweden, Norway, and Finland.
• Collect, verify, and approve payroll data in preparation for payroll runs.
• Ensure that salaries, bonuses, pensions, benefits, absences, and other payroll-related transactions are correctly reported to the payroll provider.
• Quality assure and approve payroll runs prior to payment disbursement.
• Handle pensions, social contributions, taxes, and regulatory reporting.
• Support HR, managers, and employees with payroll-related inquiries including salary questions, leave, benefits, employment certificates, and payslips.
• Manage payroll-related processes in Oracle HCM and ensure accurate master data for all employees.
• Oversee onboarding of new employees, including contracts, HR and payroll system registration, data verification.
• Manage offboarding, including system termination, final payroll processing, and compliance.
• Participate in implementations, system development, and process improvements within payroll and HR systems.
• Collaborate with Finance on payroll postings, cost tracking, financial closing, reconciliations, and audits.

Skills

Nordic payroll

Payroll systems

Analytical skills

English proficiency

Tools

Oracle HCM

ADP

Job description

EF Education First Ltd. is seeking a Payroll Specialist to coordinate Nordic payroll operations for Sweden, Norway, and Finland. The role interfaces with HR, Finance, and external providers (ADP) to ensure accurate data, compliant reporting, and timely payroll processing.

The fixed-term contract runs from November 2026 to August 2028, with responsibilities spanning data accuracy, pensions, taxes, and regulatory reporting, while supporting staff inquiries and system improvements in Oracle HCM.