Payroll Analyst

EF (Education First); Stockholms kommun; On-site; SEK 520,000 - 750,000; Full time

Job summary

EF Education First Ltd. is seeking a Payroll Specialist to coordinate Nordic payroll operations for Sweden, Norway, and Finland. The role interfaces with HR, Finance, and external providers (ADP) to ensure accurate data, compliant reporting, and timely payroll processing.

The fixed-term contract runs from November 2026 to August 2028, with responsibilities spanning data accuracy, pensions, taxes, and regulatory reporting, while supporting staff inquiries and system improvements in Oracle HCM.

Qualifications

• Experience with Nordic payroll processes and employment law.
• Experience with Oracle HCM and external payroll providers (ADP).
• Ability to coordinate multiple stakeholders and service providers.

Responsibilities

• Serve as primary contact between EF and external payroll providers (ADP) for Sweden, Norway, and Finland.
• Collect, verify, and approve payroll data in preparation for payroll runs.
• Ensure that salaries, bonuses, pensions, benefits, absences, and other payroll-related transactions are correctly reported to the payroll provider.
• Quality assure and approve payroll runs prior to payment disbursement.
• Handle pensions, social contributions, taxes, and regulatory reporting.
• Support HR, managers, and employees with payroll-related inquiries including salary questions, leave, benefits, employment certificates, and payslips.
• Manage payroll-related processes in Oracle HCM and ensure accurate master data for all employees.
• Oversee onboarding of new employees, including contracts, HR and payroll system registration, data verification.
• Manage offboarding, including system termination, final payroll processing, and compliance.
• Participate in implementations, system development, and process improvements within payroll and HR systems.
• Collaborate with Finance on payroll postings, cost tracking, financial closing, reconciliations, and audits.

Skills

Nordic payroll

Payroll systems

Analytical skills

English proficiency

Tools

Oracle HCM

ADP

Job description

About the Role

As a Payroll Specialist, you will be responsible for coordinating, quality assurance, and oversight of the payroll process for multiple Nordic companies within EF Education First. Payroll production is outsourced to external payroll providers (ADP), meaning this role acts as the interface between operations, HR, Finance, and the payroll provider. You will have overall responsibility for ensuring that accurate information is reported, that the payroll provider receives correct data, and that payroll processing, pension administration, and tax/regulatory reporting are executed correctly and on schedule.

Contract Type: Fixed-term contract
Duration: November 2026 – August 2028

Key Responsibilities

• Serve as the primary contact between EF and external payroll providers (ADP) for Sweden, Norway, and Finland.
• Collect, verify, and approve payroll data in preparation for payroll runs.
• Ensure that salaries, bonuses, pensions, benefits, absences, and other payroll-related transactions are correctly reported to the payroll provider.
• Quality assure and approve payroll runs prior to payment disbursement.
• Handle and coordinate matters related to pensions, social contributions, taxes, and regulatory reporting.
• Support HR, managers, and employees with payroll-related inquiries including salary questions, leave, benefits, employment certificates, and payslips.
• Manage payroll-related processes in Oracle HCM and ensure accurate master data for all employees.
• Oversee the onboarding of new employees, including employment contracts, registration in HR and payroll systems, and verification of correct data.
• Manage the offboarding process for departing employees, including system termination across all relevant platforms, final payroll processing, documentation, and compliance with regulatory requirements.
• Participate in implementations, system development, and process improvements within payroll and HR systems.
• Collaborate with Finance on payroll postings, cost tracking, financial closing, reconciliations, and assist with audit procedures.

Key Competencies

• Strong understanding of Nordic payroll processes and employment law.
• Strong understanding of payroll, taxation, pensions, and social security.
• Experience working with payroll and/or outsourced payroll management.
• Ability to coordinate multiple stakeholders and service providers simultaneously.
• High analytical capability and attention to detail.
• Experience with HR and payroll systems, such as Oracle HCM and ADP.
• Strong service orientation and excellent communication skills.
• Fluent in English, both spoken and written.

About You

We believe you are a meticulous and service-oriented person who thrives in a fast-paced environment and manages multiple processes simultaneously. You operate with high integrity and handle payroll and personnel matters with the discretion and confidentiality that this role demands.