Inköps-koordinator / Plant Coordinator

Collen Aktiebolag; Gävle kommun; On-site; SEK 450,000 - 600,000; Full time

Job summary

Collen Aktiebolag in Sweden is seeking a Plant Coordinator to manage plant, vehicles, tools and assets across operations. You will help maintain asset performance, lifecycle planning and regulatory compliance while supporting internal stakeholders and suppliers.

The role focuses on asset availability, maintenance coordination and procurement support to enable efficient operations and sustainable asset utilisation.

Qualifications

• Minimum a 3rd level qualification or equivalent in procurement or plant operations.
• 3+ years in a similar plant/asset role.
• Knowledge of plant and asset management.
• Understanding of Swedish regulatory requirements.
• Experience with asset management systems.
• Fluent English; Swedish language skills are advantageous.
• Valid Swedish or EEA driver’s licence.

Responsibilities

• Coordinate plant, vehicle, tool, and asset activities across the lifecycle.
• Support asset management strategies and replacement planning.
• Coordinate maintenance, inspections, and compliance activities.
• Maintain asset records and documentation, including leased assets.
• Support procurement and supplier engagement for plant needs.
• Assist with cost management and monthly invoicing reconciliation.

Skills

Asset management knowledge

Regulatory compliance understanding

Analytical skills

Stakeholder engagement

Communication

Fluent English

Driver’s license

Education

3rd level qualification or equivalent in procurement/plant operations

Tools

Asset management software

Job description

The Plant Coordinator supports the coordination and management of plant, vehicles, tools, and assets across operations in Sweden. The role supports asset management activities, lifecycle planning, and operational asset performance. The role supports plant availability, maintenance coordination, and efficient utilisation of company assets. The role works with internal stakeholders, suppliers, and service providers to support asset management, regulatory compliance, and commercial objectives.

How this role lives our values

This role supports the effective management of plant and assets by helping ensure that equipment, vehicles, and resources are available, maintained, and correctly managed throughout their lifecycle. By maintaining visibility of asset performance, availability, and compliance requirements, the role supports efficient operations and informed decision-making.

Safety: Support a safe working environment by helping ensure assets, vehicles, equipment, and inspection requirements are managed in accordance with company and regulatory standards.

Integrity: Support accuracy, accountability, and compliance through effective record management, asset tracking, and adherence to established processes.

Teamwork: Build strong working relationships that support collaboration, communication, and coordinated asset management activities.

Ownership: Take responsibility for following through on actions, resolving operational issues, and supporting the effective management of company assets.

Sustainability: Support long-term value creation through responsible asset management, efficient utilisation, and sustainable lifecycle practices.

Key Responsibilities

Plant & Asset Lifecycle Management:

• Coordinate plant, vehicle, tool, and asset activities throughout the asset lifecycle, including receipt, return, allocation, and disposal in line with project requirements.
• Support asset management strategies and asset replacement or upgrade planning.

Maintenance & Compliance Coordination:

• Coordinate planned and unplanned maintenance activities, inspections, testing requirements, and equipment compliance activities.
• Maintain up-to-date asset records, tracking information, and compliance documentation, including leased and hired assets.

Asset Operations & Procurement Support:

• Coordinate plant movements, operational requirements, procurement activities, and supplier engagement.
• Support commercial decision‑making relating to plant acquisition, hire, utilisation, and cost management.
• Support the procurement of fuel, spare parts, and other plant‑related requirements.

Sustainability & Asset Optimisation:

• Support effective asset utilisation, reuse, sale, recycling, and sustainability initiatives in line with the company’s sustainability strategy.
• Coordinate fleet‑related incidents, repairs, and recovery activities.
• Coordinate vehicle maintenance requirements in line with applicable regional requirements.

Health, Safety & Regulatory Compliance:

• Support compliance with safety, environmental, sustainability, regulatory, and internal company requirements.

Commercial Administration:

• Support the effective management of plant and asset‑related costs.
• Reconcile monthly invoices and account statements relating to plant and assets.

Key Requirements

• 3rd level qualification or equivalent experience in procurement, purchasing, commercial functions, or construction plant operations.
• Experience in a similar position (typically 3 years or more).
• Knowledge of plant and asset management.
• Knowledge of Swedish regulatory requirements and construction industry standards.
• Experience using asset management systems and tools.
• Analytical skills, process awareness, and attention to detail.
• Communication, relationship management, and stakeholder engagement skills.
• Fluent English; Swedish language skills are advantageous.
• Valid Swedish or EEA driver’s licence.

Skills

• Plant and asset management knowledge.
• Regulatory compliance knowledge.
• Asset management systems knowledge.
• Analytical and process management skills.
• Stakeholder engagement and relationship management skills.

Krav

• Engelska

Krav

• B