Finance Assistant

Klipboard; Malmö kommun; Hybrid; SEK 360,000 - 520,000; Full time

Benefits offered by this job

Competitive salary

Min. 25 holidays per year

Laptop

Pension

Additional sick pay

Flexible working hours

Partial remote work

Job summary

Klipboard Sweden is seeking a Finance & Administrative Support professional to join our growing team. You will handle day-to-day accounts receivable, payroll administration, invoicing, and contract administration, ensuring Swedish compliance and accurate customer data.

You will work in a hybrid setup with three days in the office and two at home, collaborating with colleagues across Sweden and beyond. Strong English and Swedish communication, attention to detail, and experience with ERP/payroll

Qualifications

• Experience in accounts receivable, including invoicing, collections, and customer account management.
• Basic accounting knowledge, including journals, reconciliations, and payment processes.
• High level of accuracy and attention to detail, with the ability to manage recurring operational tasks effectively.
• Experience working with ERP and payroll systems (e.g. Fortnox or similar).
• Strong organisational skills and ability to meet deadlines.
• Excellent written and verbal communication skills with the ability to engage effectively with both internal stakeholders and customers in Swedish and English

Responsibilities

• Support employee expense administration, ensuring receipts are collected, reviewed, and correctly recorded.
• Provide general finance and administrative support, including managing shared mailboxes, responding to queries, and maintaining documentation.
• Identify and elevate issues, discrepancies, or risks to the line manager in a timely manner.
• Perform general administrative tasks as required.
• Manage the accounts receivable process, including raising and issuing customer invoices in line with contracts and billing schedules.
• Review and verify customer contracts for pricing, billing terms, and frequency.
• Maintain contract data, including registering updates and terminations.
• Monitor outstanding receivables and issue payment reminders per procedures.
• Follow up on overdue invoices and liaise with customers to resolve payment queries.
• Allocate incoming payments and perform customer account and bank reconciliations.
• Maintain accurate and up-to-date customer master data across systems.
• Collect, review, and validate payroll inputs (absence, holidays, sick leave, variable pay).
• Maintain payroll records and ensure compliance with Swedish legislation and company policies.
• Prepare payroll and tax payments with proper timing and approvals.

Skills

Accounts receivable

Invoicing

Customer accounts

ERP systems

Fortnox

Payroll systems

Attention to detail

English & Swedish

Tools

Fortnox

Excel

Job description

• Maintaining documentation

"At Klipboard we've introduced a flexible hybrid work policy, where employees spend three days in the office and two days working from home. This approach promotes a balanced work environment that combines office collaboration with the comfort and convenience of remote work.

Klipboard provides specialist software, services and support to deliver fully integrated trading and business management solutions to companies in the distributive trade – wherever they are in the world. With a unique depth of knowledge and experience in ERP/SaaS solutions, Klipboard has a wide range of clients includes wholesalers, distributors, merchants and retailers from small traders to multinational enterprises.

Klipboard has offices in the UK, Ireland, The Netherlands, South Africa, Kenya and North America.

Our mission is simple: to design and deliver high performance, integrated ERP solutions that enable our distributive trade customers to source effectively, stock efficiently, sell profitably and service competitively.

Our passion is to provide customers with an advantage in their incredibly competitive world. We have done this so far by providing flexible, industry specific solutions; software, technology, advice, guidance and expertise built over 40 years of servicing their specific market.

Great Software solutions don’t happen without great people. We have the best software solutions for our market because we have the best people.

Klipboard is a global, growing business that embraces AI and emerging technologies to enhance customer outcomes, collaboration, and continuous improvement. We’re looking for people who are curious about or fluid with AI, open to change, and excited to learn how technology can improve the way we work and help our customers which is always supported by strong human insight and communication.

This role is responsible for day-to-day accounts receivable, payroll administration, and general finance support for Sweden. The position will assist with ensuring compliance with Swedish regulations and supporting invoicing, contract administration, and customer follow-up activities.

Key Responsibilities

Finance & Administrative Support

• Support employee expense administration, ensuring receipts are collected, reviewed, and correctly recorded.
• Provide general finance and administrative support, including:
  • Managing shared mailboxes
  • Responding to queries
  • Maintaining documentation
• Identify and elevate issues, discrepancies, or risks to the line manager in a timely manner.
• Perform general administrative tasks as required.

Accounts Receivable & Billing

• Manage the accounts receivable process, including raising and issuing customer invoices in line with contracts and agreed billing schedules.
• Review and verify customer contracts to ensure accurate:
  • Pricing
  • Billing terms
  • Billing frequency
• Maintain contract data, including registering updates and contract terminations.
• Monitor outstanding receivables and issue payment reminders in accordance with company procedures.
• Follow up on overdue invoices and liaise with customers to resolve payment queries.
• Allocate incoming payments and perform customer account and bank reconciliations.
• Maintain accurate and up-to-date customer master data across relevant systems.

Payroll

• Collect, review, and validate payroll inputs, including:
  • Absence, holiday, and sick leave
  • Variable pay and benefits
  • Employee expenses
• Maintain payroll records, including holiday balances and salary-related data, in line with Swedish legislation and company policies.
• Prepare payroll and tax payments, ensuring correct timing, approvals, and compliance.

Essential

Skills, Knowledge and Experience:

• Demonstrated experience in accounts receivable, including invoicing, collections, and customer account management.
• Basic accounting knowledge, including journals, reconciliations, and payment processes.
• High level of accuracy and attention to detail, with the ability to manage recurring operational tasks effectively.
• Experience working with ERP and payroll systems (e.g. Fortnox or similar).
• Strong organisational skills and ability to meet deadlines.
• Excellent written and verbal communication skills with the ability to engage effectively with both internal stakeholders and customers in Swedish and English

Desirable

• Experience in payroll administration in Sweden (in-house payroll experience is an advantage).
• Familiar or confident working in a matrix organisation
• Proficient in Excel

What do we offer?

An exciting, challenging, and independent role in a dynamic IT company with a culture of direct and open communication and an informal atmosphere. A positive work environment that truly supports you in achieving your ambitions!

• A competitive salary
• Min. 25 holidays per year.
• Laptop
• Pension
• Additional sick pay
• Flexible working hours for a healthy work-life balance.
• A welcoming office space with friendly colleagues — and flexibility to partially work from home.
• Learning & Development: Plenty of opportunities to grow and develop yourself.
• Extras: Fresh fruit and a great coffee maker, PlayStation, fun team get-togethers, and lots of amazing and inspiring (international) colleagues who might just become friends.

Let’s meet!

Does this sound like music for your ears and curious to learn more? We would love to invite you for an informal chat to tell you more about Klipboard and get to know each other better. We look forward to hearing from you!

Company Info

You may also have seen from our recent posts that we are excited to begin sharing our new company name – Klipboard. Kerridge Commercial Systems (KCS) is becoming Klipboard and our new brand is designed to bring together our expertise across distribution, automotive, retail, rental, transport management, manufacturing, and field service management. We have offices based across the world and we are looking for talented individuals to join our growing teams. Due to our growth over the last few years it is an exciting time to join us as we enter our next chapter! At Klipboard we've introduced a flexible hybrid work policy, where employees spend three days in the office and two days working from home. This approach promotes a balanced work environment that combines office collaboration with the comfort and convenience of remote work.

Equal Opportunities

As a global company, we value and respect the diversity of our workforce, aiming to empower everyone to embrace each other's differences. We are committed to creating an inclusive workplace where diversity, equity, and inclusion are integral to our company and culture. We recognize the benefits of a diverse workforce, where creativity and valuing differences enable us all to thrive and sparks innovation.

If you require any help, adjustments and/or support during the interview and offer process then please advise our TA or HR team.

Research shows that women and other underrepresented groups are less likely to apply for a role unless they meet every listed requirement. However, we recognise that skills and experience come in many forms, and we encourage you to apply even if you don’t meet every criterion. If you are passionate about this role and believe you have the right mindset and transferrable skills, we would love to hear from you!

To all recruitment agencies: Klipboard does not accept agency speculative resumes. At present we only accept CV’s from Agencies on our PSL who have been assigned specific position/s. Please do not forward resumes to our careers site or direct to Klipboard employee as this does not constitute an introduction and Klipboard retrospectively will not be liable for any candidate ownership or fees related to unsolicited resumes.