Finance Assistant – AR & Payroll (Hybrid, Sweden)

Klipboard; Malmö kommun; Hybrid; SEK 360,000 - 520,000; Full time

Benefits offered by this job

Competitive salary

Min. 25 holidays per year

Laptop

Pension

Additional sick pay

Flexible working hours

Partial remote work

Job summary

Klipboard Sweden is seeking a Finance & Administrative Support professional to join our growing team. You will handle day-to-day accounts receivable, payroll administration, invoicing, and contract administration, ensuring Swedish compliance and accurate customer data.

You will work in a hybrid setup with three days in the office and two at home, collaborating with colleagues across Sweden and beyond. Strong English and Swedish communication, attention to detail, and experience with ERP/payroll

Qualifications

• Experience in accounts receivable, including invoicing, collections, and customer account management.
• Basic accounting knowledge, including journals, reconciliations, and payment processes.
• High level of accuracy and attention to detail, with the ability to manage recurring operational tasks effectively.
• Experience working with ERP and payroll systems (e.g. Fortnox or similar).
• Strong organisational skills and ability to meet deadlines.
• Excellent written and verbal communication skills with the ability to engage effectively with both internal stakeholders and customers in Swedish and English

Responsibilities

• Support employee expense administration, ensuring receipts are collected, reviewed, and correctly recorded.
• Provide general finance and administrative support, including managing shared mailboxes, responding to queries, and maintaining documentation.
• Identify and elevate issues, discrepancies, or risks to the line manager in a timely manner.
• Perform general administrative tasks as required.
• Manage the accounts receivable process, including raising and issuing customer invoices in line with contracts and billing schedules.
• Review and verify customer contracts for pricing, billing terms, and frequency.
• Maintain contract data, including registering updates and terminations.
• Monitor outstanding receivables and issue payment reminders per procedures.
• Follow up on overdue invoices and liaise with customers to resolve payment queries.
• Allocate incoming payments and perform customer account and bank reconciliations.
• Maintain accurate and up-to-date customer master data across systems.
• Collect, review, and validate payroll inputs (absence, holidays, sick leave, variable pay).
• Maintain payroll records and ensure compliance with Swedish legislation and company policies.
• Prepare payroll and tax payments with proper timing and approvals.

Skills

Accounts receivable

Invoicing

Customer accounts

ERP systems

Fortnox

Payroll systems

Attention to detail

English & Swedish

Tools

Fortnox

Excel

Job description

Klipboard Sweden is seeking a Finance & Administrative Support professional to join our growing team. You will handle day-to-day accounts receivable, payroll administration, invoicing, and contract administration, ensuring Swedish compliance and accurate customer data.

You will work in a hybrid setup with three days in the office and two at home, collaborating with colleagues across Sweden and beyond. Strong English and Swedish communication, attention to detail, and experience with ERP/payroll