Executive Team Assistant

Euroclear Sweden; Stockholms kommun; Hybrid; SEK 750,000 - 980,000; Full time

Benefits offered by this job

Hybrid work model

Competitive benefits package

Social activities

Job summary

Euroclear Sweden is seeking an Executive Team Assistant to support the CEO Office in Stockholm. You will coordinate calendars, meetings, travel, and events, while partnering with senior leaders and cross-functional teams across the Nordic region.

The role offers a highly visible platform within a global financial market infrastructure group, with opportunities to contribute to strategic projects and board activities while maintaining a strong, service-oriented support culture.

Qualifications

• 5+ years of experience as an Executive Assistant or similar role supporting C-level executives in a global setting.
• Experience in financial services is an advantage.
• Proficient in MS Office 365 (Word/Excel/PowerPoint/Outlook) and digital collaboration tools.
• Fluent in Swedish and English, both written and spoken.

Responsibilities

• Provide administrative support to the Executive Team, including calendar management and meeting coordination.
• Coordinate travel arrangements and manage expenses for senior leaders.
• Prepare meeting materials, agendas, and reports; take minutes and track action items.
• Organize executive meetings and company events; support cross-functional projects.
• Act as a key point of contact for internal and external stakeholders and maintain discretion.

Skills

Executive support

Calendar management

Travel coordination

MS Office 365

Stakeholder management

Swedish/English bilingual

Tools

Digital collaboration tools

Microsoft Teams

Job description

Do you enjoy keeping things running smoothly while working closely with senior leaders? We’re looking for a proactive and service-minded Executive Team Assistant to join our CEO Office in Stockholm. This is an exciting opportunity to play a key role at the heart of the organization, making a meaningful impact every day. If you thrive in a dynamic environment and enjoy delivering exceptional support, we'd love to hear from you.

About the position

As our Executive Team Assistant, you will be part of a close-knit team of three assistants and report to the Head of CEO Office. Your primary focus will be to support the Executive Committee members based in Sweden, while also contributing to the wider Executive Team when needed. As a trusted partner to senior leaders, you will coordinate calendars, meetings, travel arrangements and company events, while supporting key projects and board activities. This is a highly visible role with broad exposure across the organization and extensive stakeholder interaction.

Main areas and responsibilities:

• Provide administrative support to the Executive Team, including calendar management, meeting coordination, travel arrangements, and expense administration.
• Maintain a regular onsite presence in our Stockholm office to provide hands-on support to the Executive Team.
• Prepare and coordinate meeting materials, including presentations, agendas, and reports.
• Take meeting minutes, track action items, and follow up on key decisions and deliverables.
• Organize executive meetings, off-sites, company events, and other initiatives.
• Draft and coordinate correspondence, presentations, reports, and internal communications
• Act as a key point of contact for internal and external stakeholders.
• Support executive and cross-functional projects, ensuring smooth coordination and timely execution.
• Act as an ambassador, representing the interests of the Executive Team members and ensuring a positive image of Euroclear.
• Identify opportunities to improve administrative processes and ways of working.

This position is based in Stockholm, and occasional travel may be required, primarily within the Nordics.

What We Are Looking For

• 5+ years of experience as an Executive Assistant or a similar position supporting C-level executives or senior management, ideally within a global organization. Experience from the financial services industry is considered an advantage.
• Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
• Fluent in Swedish and English, both written and spoken. Additional language skills are considered an asset.

Your personal characteristics:

• Highly organized, proactive, and service-oriented.
• Comfortable managing multiple priorities in a dynamic environment.
• An excellent communicator with strong interpersonal skills.
• Skilled at building relationships and collaborating with stakeholders at all levels.
• Detail-oriented, reliable, and solution-focused.
• Demonstrates sound judgment, discretion, and integrity.

Why Join Us and What We Offer

Join Euroclear and be part of the transformation of the Nordic financial markets. Through Euroclear Nordics, we are bringing Sweden and Finland closer together to build a stronger, more harmonised, and future-ready market infrastructure for the region.

With the global reach of the Euroclear group and trusted by more than 2,000 financial institutions worldwide, you'll contribute to the development of critical infrastructure that supports both Nordic and European capital markets.

As part of our CEO Office, you will work closely with senior leaders in a highly visible role and contribute to a high-performing, collaborative, and international organization. You'll have the opportunity to develop your career in an environment where your contribution truly matters, supported by continuous learning, knowledge sharing, and collaboration with talented colleagues from more than 80 nationalities across the Euroclear Group.

We offer a modern office, aflexible hybrid working model, regular social activities, volunteering opportunities, and a competitive benefits package. Join us and become part of a team where you can grow, make an impact, and help shape the future of the Nordic financial market.

About Euroclear Nordics

Euroclear Nordics is a central player in the Swedish financial market and part of the global Euroclear group. The company offers innovative solutions for securities management and clearing services, enabling businesses to efficiently handle and register transactions involving Swedish stocks and fixed-income securities. Euroclear Nordics is part of Euroclear group, a global provider of Financial Market Infrastructure (FMI) services.

For more information, please visit https://www.euroclear.com/sweden/en.html