Global Service Operations Assistant

Hitachi Energy; Västerås kommun; On-site; SEK 420,000 - 640,000; Full time

Benefits offered by this job

Collective agreement

Flexible working time

Health care and wellness allowance

Career possibilities within Hitachi E­

Mentor during onboarding

Training and education opportunities

Diversity of 70+ nationalities in our

Parental leave compensation

Employee Benefit Portal with discounts

Job summary

Hitachi Energy in Västerås is seeking an experienced Assistant to support the Service organization within Power Quality. You will provide dedicated administrative and coordination support across the organization, acting as a trusted contact for managers, employees, consultants and external stakeholders.

The role includes calendar management, travel and expense administration, meetings/workshops coordination, and executive support in local and global contexts, ensuring confidentiality and high

Qualifications

• Experience in an administrative, assistant, executive assistant or coordination role.
• Ability to support managers, teams and stakeholders in a structured, service-oriented manner.
• High level of integrity, professionalism and discretion with confidential information.

Responsibilities

• Provide dedicated support to the Service Manager including calendar management and travel/expense administration.
• Plan and coordinate meetings, workshops, events and related logistics in local and global contexts.
• Support multiple functions with administrative and operational coordination within the Service team.
• Manage onboarding/offboarding, system access, equipment, permissions and introductions to internal processes.
• Handle access, permits, training systems and parking solutions.
• Process purchasing and financial admin including POs, invoices and related systems.
• Maintain department administration, distribution lists, org charts and internal communications.
• Act as a key contact for workplace coordination and continuous improvement of admin processes

Skills

Administrative experience

Structured and service-oriented

Strong organizational skills

Discretion with confidential info

Microsoft Office proficiency

Job description

Hitachi Energy in Västerås is seeking an experienced Assistant to support the Service organization within Power Quality. You will provide dedicated administrative and coordination support across the organization, acting as a trusted contact for managers, employees, consultants and external stakeholders.

The role includes calendar management, travel and expense administration, meetings/workshops coordination, and executive support in local and global contexts, ensuring confidentiality and high