Executive Assistant to Service Manager — Flexible Hours

Hitachi Automotive Systems Americas, Inc.; Västerås kommun; On-site; SEK 360,000 - 540,000; Full time

Benefits offered by this job

Collective agreement

Flexible working time

Health care and wellness allowance

Career possibilities within Hitachi,SW

Job summary

Hitachi Energy in Västerås, Sweden, seeks an experienced assistant to support the Service organization within Power Quality. You will handle calendar management, travel and expense administration, meeting and workshop planning, and provide executive support across local and global contexts.

The role requires strong organizational skills, confidentiality, and the ability to coordinate with managers, teams, and external stakeholders. Fluency in Swedish and English is essential.

Qualifications

• Experience in an administrative/assistant/coordination role.
• Fluent in Swedish and English, both written and spoken.
• Strong organizational skills with the ability to manage multiple tasks and maintain confidentiality.

Responsibilities

• Provide dedicated support to the Service Manager, including calendar management, travel and expense administration, meeting/workshop planning, and coordination activities in both local and global environments.
• Coordinate meetings, workshops, events, business travel, and related logistics while supporting efficient planning and execution.
• Support several smaller functions and departments with administrative and operational coordination, while being part of the Service team.
• Manage onboarding and offboarding activities, including system access, equipment, permissions, and introductions to internal processes.
• Administer access, permits, and training systems such as access cards, SSG, ID06, and parking solutions.
• Handle purchasing and financial administration, including purchase orders, invoices, Ariba, VIM, and Concur-related support.
• Maintain departmental administration, including distribution lists, organization charts, internal communication channels, and documentation.
• Act as a key contact for workplace coordination, facility-related matters, PPE/workwear administration, and continuous improvement of administrative processes.

Skills

Administrative support

Calendar management

Travel coordination

MS Office

Swedish & English

Stakeholder support

Tools

Outlook

Excel

PowerPoint

Job description

Hitachi Energy in Västerås, Sweden, seeks an experienced assistant to support the Service organization within Power Quality. You will handle calendar management, travel and expense administration, meeting and workshop planning, and provide executive support across local and global contexts.

The role requires strong organizational skills, confidentiality, and the ability to coordinate with managers, teams, and external stakeholders. Fluency in Swedish and English is essential.