Service Executive Assistant & Admin Coordinator

Hitachi Energy Sweden AB; Västmanlands län; On-site; SEK 312,480 - 401,760; Full time

Benefits offered by this job

Collective agreement

Flexible working time

Health care and wellness allowance

Career possibilities within Hitachi E̵

Mentor during onboarding

Training and education support

Diversity with 70+ nationalities in SW

Parental leave supplementary

Employee Benefit Portal with discounts

Job summary

Hitachi Energy Sweden AB is seeking an experienced Assistant to support the Service organization within Power Quality in Västerås. You will provide dedicated support to the Service Manager and several teams, coordinating calendar, travel, onboarding, and administrative processes across local and global contexts.

The role requires strong organization, service-mindedness, confidentiality, and the ability to manage multiple priorities while maintaining professional standards.

Qualifications

• Experience in administrative, assistant, executive assistant, or coordination roles.
• Structured, service-minded, and discreet handling of confidential information.
• Strong organizational skills with ability to prioritize and multitask.
• Proficient in Microsoft Office applications (Outlook, Excel, PowerPoint, Teams).
• Experience with Concur, Ariba, ServiceNow, VIM or similar is advantageous.
• Fluent in Swedish and English, both written and spoken.
• Experience from international, project-driven, or matrix organizations is advantageous.

Responsibilities

• Provide dedicated support to the Service Manager, including calendar management, travel and expense administration, meeting/workshop planning, and coordination in local and global contexts.
• Coordinate meetings, workshops, events, business travel, and related logistics.
• Support several smaller functions and departments with administrative coordination within the Service team.
• Manage onboarding and offboarding, including system access and introductions to internal processes.
• Administer access, permits, and training systems such as access cards, SSG, ID06, and parking solutions.
• Handle purchasing and financial administration, including purchase orders, invoices, Ariba, VIM, and Concur-related support.
• Maintain departmental administration, including distribution lists and internal communications.
• Act as a key contact for workplace coordination, facility matters, PPE/workwear administration, and process improvements.

Skills

Administrative support

Calendar management

MS Office

Concur

Ariba

ServiceNow

VIM

Swedish & English

Stakeholder coordination

Tools

Concur

Ariba

ServiceNow

VIM

Job description

Hitachi Energy Sweden AB is seeking an experienced Assistant to support the Service organization within Power Quality in Västerås. You will provide dedicated support to the Service Manager and several teams, coordinating calendar, travel, onboarding, and administrative processes across local and global contexts.

The role requires strong organization, service-mindedness, confidentiality, and the ability to manage multiple priorities while maintaining professional standards.