Executive Assistant for Digitalisation & Change

Saab; Solna kommun; On-site; SEK 540,000 - 660,000; Full time

Job summary

Saab is seeking an experienced administrative professional to support senior leaders within Group Digitalisation. You will coordinate daily operations, travel, calendars, and documentation while facilitating workshops and crafting content for internal communications.

The role emphasizes proactive problem-solving, strong MS Office skills, and the ability to handle sensitive information with discretion in a high-growth, international environment.

Qualifications

• 5+ years of experience in roles such as Assistant, Team Coordinator, or Business Operations, in high-growth or international environments.
• Strong calendar management, event coordination, travel planning and documentation, with excellent proficiency in Microsoft Office Suite.

Responsibilities

• Handle the logistics and infrastructure that support senior leaders’ daily work and long-term planning.
• Manage administrative tasks including mailboxes, documentation, and telephone correspondence; organise travel, calendars, travel expenses, and related administration.
• Organise and facilitate workshops, presentations, and other forums; send invitations, prepare agendas, take minutes, and provide proactive suggestions to improve effectiveness.
• Develop and create content for communication channels, intranet, and meetings to support the ongoing digitalisation change journey.
• Maintain and enhance structures for internal ways of working within Group Digitalisation to ensure efficiency and clarity.

Skills

Calendar management

Event coordination

Travel planning

Documentation

Microsoft Office Suite

Budget management

Agresso (financial system)

Communication (Swedish & English)

Proactive ownership

AI tools / digital productivity

Tools

Excel

PowerPoint

Outlook

Teams

SharePoint

Agresso

Job description

Saab is seeking an experienced administrative professional to support senior leaders within Group Digitalisation. You will coordinate daily operations, travel, calendars, and documentation while facilitating workshops and crafting content for internal communications.

The role emphasizes proactive problem-solving, strong MS Office skills, and the ability to handle sensitive information with discretion in a high-growth, international environment.