Assistant – Group Digitalisation

Saab; Solna kommun; On-site; SEK 540,000 - 660,000; Full time

Job summary

Saab is seeking an experienced administrative professional to support senior leaders within Group Digitalisation. You will coordinate daily operations, travel, calendars, and documentation while facilitating workshops and crafting content for internal communications.

The role emphasizes proactive problem-solving, strong MS Office skills, and the ability to handle sensitive information with discretion in a high-growth, international environment.

Qualifications

• 5+ years of experience in roles such as Assistant, Team Coordinator, or Business Operations, in high-growth or international environments.
• Strong calendar management, event coordination, travel planning and documentation, with excellent proficiency in Microsoft Office Suite.

Responsibilities

• Handle the logistics and infrastructure that support senior leaders’ daily work and long-term planning.
• Manage administrative tasks including mailboxes, documentation, and telephone correspondence; organise travel, calendars, travel expenses, and related administration.
• Organise and facilitate workshops, presentations, and other forums; send invitations, prepare agendas, take minutes, and provide proactive suggestions to improve effectiveness.
• Develop and create content for communication channels, intranet, and meetings to support the ongoing digitalisation change journey.
• Maintain and enhance structures for internal ways of working within Group Digitalisation to ensure efficiency and clarity.

Skills

Calendar management

Event coordination

Travel planning

Documentation

Microsoft Office Suite

Budget management

Agresso (financial system)

Communication (Swedish & English)

Proactive ownership

AI tools / digital productivity

Tools

Excel

PowerPoint

Outlook

Teams

SharePoint

Agresso

Job description

Role overview

In this role, you will provide high-level administrative support to senior leaders at the forefront of our digital transformation within Group Digitalisation. You will be a trusted partner in daily operations, ensuring smooth coordination and effective communication.

Responsibilities

• Handle the logistics and infrastructure that support senior leaders’ daily work and long-term planning.
• Manage administrative tasks including mailboxes, documentation, and telephone correspondence, as well as organising travel, calendars, travel expenses, and related administration.
• Organise and facilitate workshops, presentations, and other forums, including sending invitations, preparing agendas, taking minutes, and providing proactive suggestions to improve effectiveness.
• Develop and create content for communication channels, intranet, and meetings to support the ongoing digitalisation change journey.
• Maintain and enhance structures for internal ways of working within Group Digitalisation to ensure efficiency and clarity.

Travels will occur in this role.

Your profile / Qualifications

• Over 5+ years of experience in roles such as Assistant, Team Coordinator, or Business Operations, ideally in a high-growth or international environment.
• Strong skills in calendar management, event coordination, travel planning, and documentation, with excellent proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Teams, SharePoint).
• Experience in budget and expense management, with familiarity in Agresso or similar financial systems considered a plus.
• Excellent communication skills, fluent in both Swedish and English, and confident handling sensitive or high-stakes communication.
• Proactive and solution-oriented, taking initiative before issues arise and taking full ownership of responsibilities.
• Exceptional attention to detail and a passion for structure, ensuring processes are faster, smoother, and clearer.
• High discretion and maturity, able to navigate diverse stakeholders and build trust.
• A genuine desire to support others and strengthen the team, taking pride in work behind the scenes.
• Experience using AI tools and digital productivity solutions is considered a strong advantage.

This position requires that you pass a security vetting based on the current regulations around security protection. For positions requiring security clearance additional obligations on citizenship may apply.

What you will be part of

Explore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters.

Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 26,100 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.

Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about us here.

Kindly observe that this is an ongoing recruitment process and that the position might be filled before the closing date of the advertisement.