Commercial Assistant

Collen Construction; Gävle kommun; On-site; SEK 301,320 - 502,200; Full time

Job summary

Collen Construction in Sweden seeks a finance administration professional to support procurement and invoicing processes. You will collaborate with the finance and procurement team to ensure accuracy and compliance, handling invoices, data entry, and communications with internal and external stakeholders.

The role emphasizes processing invoices, maintaining GRNs, reconciling discrepancies, upholding confidentiality, and contributing to GDPR awareness while promoting a wellness culture across the

Qualifications

• Requires a third-level qualification in a related field.
• Minimum 3 years post-qualification experience in a similar role.
• Good working knowledge of English, both written and verbal.
• Proficient with MS Office including Excel and Word.

Responsibilities

• Work collaboratively with the finance & procurement team to support operational excellence and compliance
• Administer the preparation, printing, scanning, organising and posting of invoices on a weekly basis and upon request
• System data entry
• Build a professional rapport with relevant internal and external stakeholders and the wider supply chain
• Ensure all suppliers invoices are received in a timely manner and refunds/credit notes are updated accordingly on the respective finance system
• Administer goods received notes (GRN) to ensure all invoices are up to date
• Research and resolve discrepancies in a timely manner
• Assist with the general administration duties of the department and as required
• Promote & foster the company core values and a culture of wellness at work
• Handle internal and external communication with a high degree of professionalism and confidentiality
• Good working knowledge of general data protection regulation (GDPR)

Skills

English proficiency

MS Office (Excel, Word)

Education

Third-level qualification in a related field

Tools

MS Office (Excel, Word)

Job description

Collen is dedicated to fostering a diverse and inclusive workplace, we firmly believe that a harmonious and inclusive environment cultivates innovation and drives success. We go above and beyond to ensure that safety is ingrained in everything we do. You can help create a culture where safety is a shared value and a top priority for all stakeholders involved in the project.

Key Requirements

• 3rd level qualification in a related field
• 3 years post qualification experience in a similar role
• Good working knowledge of English, both written and verbal
• Knowledge of MS Office including excel and word

Reporting to the Financial Accountant for Sweden, the key requirements include:

Responsibilities

• Work collaboratively with the finance & procurement team to support operational excellence and compliance
• Administer the preparation, printing, scanning, organising and posting of invoices on a weekly basis and upon request
• System data entry
• Build a professional rapport with relevant internal and external stakeholders and the wider supply chain
• Ensure all suppliers invoices are received in a timely manner and refunds/credit notes are updated accordingly on the respective finance system
• Administer goods received notes (GRN) to ensure all invoices are up to date
• Research and resolve discrepancies in a timely manner
• Assist with the general administration duties of the department and as required
• Promote & foster the company core values and a culture of wellness at work
• Handle internal and external communication with a high degree of professionalism and confidentiality
• Good working knowledge of general data protection regulation (GDPR)

The key individual will be articulate with good numeracy and time management skills. Will possess the ability to work independently and to prioritise tasks, while maintaining good communication and engagement with the wider organisation.