Employee Experience & Finance Coordinator

CPAC Systems AB; Mölndals kommun; On-site; SEK 420,000 - 540,000; Full time

Job summary

CPAC Systems AB is seeking an Employee Experience & Finance Coordinator to blend event planning with diligent finance administration across our two Mölndal offices. You will report to Finance and partner with People & Culture to foster a welcoming, connected workplace.

You will plan events, coordinate logistics, handle invoicing and supplier follow-ups, and help build reliable routines for expenses and records. The role emphasizes accuracy, discretion and proactive collaboration.

Qualifications

• Experience in administration, including invoices, purchases or expense handling.
• Experience planning events or coordinating workplace activities.
• Strong planning skills and attention to detail.
• Proficient in Microsoft 365, especially Excel.
• Professional communication in Swedish & English.
• Valid category B driving licence.

Responsibilities

• Plan and coordinate employee experiences and internal events across two offices.
• Support finance administration: invoicing, suppliers, PO tracking and receipts.
• Keep documentation and records accurate, up to date and well organized.
• Help track budgets for events and workplace activities.
• Coordinate logistics for venues, catering, invitations and suppliers.
• Collaborate with Finance, People & Culture and internal teams to keep colleagues informed.

Skills

Administration

Event planning

Attention to detail

Excel

Swedish/English

Driving license

Tools

Microsoft 365

Job description

Do you enjoy bringing people together and making sure the details add up? From planning a company celebration to keeping invoices and purchases in order, this role combines thoughtful service with a good head for administration.

We are looking for an Employee Experience & Finance Coordinator at CPAC Systems. With around 300 colleagues across two offices in Mölndal, you will help create a workplace where people feel welcome, connected and part of the company.

About The Role

Your time will be split approximately equally between employee experience and finance administration. You will belong to and report to the Finance department, working closely with People & Culture and colleagues across CPAC Systems.

One part of your role is about bringing people together. You will plan internal events, coordinate shared activities and take care of the practical details that make them enjoyable and easy to join.

The other part is about supporting our Finance team with everyday administration. You will help keep information accurate, follow up on outstanding items and build reliable routines.

Employee Experience And Internal Events

• Plan and coordinate company events, celebrations, after work gatherings and other employee activities
• Take care of event logistics, including venues, catering, bookings, invitations and suppliers
• Coordinate breakfast, fika and other shared moments across our two offices
• Support the practical arrangements that help new colleagues feel welcome
• Work with People & Culture and internal communications to keep colleagues informed and involved
• Gather feedback and suggest activities that reflect what colleagues value

Finance administration

• Support supplier invoice administration, including checking details and coordinating approvals
• Assist with purchase orders, receipts, expense documentation and related follow up
• Keep supplier information and financial records organised and up to date
• Track event and workplace spending against agreed budgets
• Prepare documentation and compile information for the Finance team
• Help improve administrative routines and support other recurring finance tasks

Who are you?

You enjoy working with people and are equally comfortable working with numbers, records and details. You can create a welcoming company event, then turn your attention to making sure the invoices and documentation are in order.

You are proactive, organised and dependable. You take ownership, keep track of several priorities and follow things through. You also understand that finance administration calls for accuracy, discretion and care.

Your background may be in administration, finance support, event coordination, hospitality or office management. You do not need to have held this exact role before, but you should bring relevant administrative experience and an interest in both parts of the job.

We believe you have:

• Experience in administration, ideally including invoices, purchases or expense handling
• Experience planning events or coordinating workplace activities
• Strong planning skills and attention to detail
• Confidence using Microsoft 365, particularly Excel
• Professional communication skills in Swedish and English
• A valid category B driving licence

Experience with accounting or business administration systems is an advantage.

Why CPAC Systems?

CPAC Systems develops intelligent control systems for marine, off-road and on-road applications. Our work brings software, electronics, mechanics and system integration together to solve complex engineering challenges. We are around 300 colleagues with deep technical expertise, a practical mindset and a strong belief in building things together. CPAC Systems is part of the Volvo Group.

Here, you will have the opportunity to build up a role with real influence over how our workplace functions and feels. You will join a warm, social culture where the office is an important meeting place and where your work will be noticed every day. We offer stable employment conditions through a collective agreement and benefits that support wellbeing both at and outside work.

Practical information

This is a full-time position based on site at our two nearby offices in Mölndal, five days a week. We would like you to start as soon as possible, based on mutual agreement.

We look forward to hearing from you.