Purchasing & Sustainability Administrative Assistant

GISLAVED GUMMI Aktiebolag; Trelleborgs kommun; On-site; SEK 320,000 - 420,000; Full time

Job summary

GISLAVED GUMMI Aktiebolag söker en Administrativ Assistent inom inköp och hållbarhet i Trelleborg. Rollen innebär administrativt stöd till inköp och hållbarhetsteamet samt ansvar för data, dokumentation och interna processer.

Du kommer arbeta med att underhålla system, förbereda rapporter och dokumentera kontrakt samt följa upp dokumentation kopplad till hållbarhet och regelefterlevnad. Starten är på kontoret med plan för hybridarbete efter cirka tre månader.

Qualifications

• Mycket god administrativ förmåga och noggrannhet.
• Goda kunskaper i Microsoft Office, särskilt Excel.
• Erfarenhet av ERP-system är en fördel.
• Goda kommunikations- och samarbetsfärdigheter.

Responsibilities

• Ge dagligt administrativt stöd till inköp och hållbarhet.
• Underhåll och uppdatera data i interna system.
• Organisera och arkivera inköps- och hållbarhetsdokument.
• Förbereda standardrapporter och presentationer.
• Stöd dokumentation av kontrakt och övrig information.
• Underhåll dokumentation kopplad till hållbarhet och regelefterlevnad.
• Följa upp saknad eller föråldrad information för intern uppföljning.
• Stöd standardisering och förbättring av administrativa processer.

Skills

Administrativ kompetens

Organisationsförmåga

Engelska färdigheter

Tools

MS Excel

ERP-system

Job description

Purchasing & Sustainability Administrative Assistant

Kommun: Trelleborg

The Purchasing & Sustainability Administrative Assistant provides administrative and organizational support to Group Purchasing and Sustainability Director.

The main purpose of the role is to ensure that relevant data, documentation, and internal records are accurate, well organized, and kept up to date. The role supports efficient day-to-day operations through reliable administration, data management, reporting, and coordination of internal processes.

Main Responsibilities

• Provide day-to-day administrative support to the Purchasing team.
• Maintain and update purchasing and supplier-related data in internal systems.
• Organize, maintain, and file purchasing-related documents and records.
• Prepare standard reports, lists, and presentations.
• Support the administration and documentation of contracts, certificates, and other relevant information.
• Maintain sustainability and compliance-related documentation.
• Monitor documentation and highlight missing or outdated information for internal follow-up.
• Maintain templates, procedures, and shared Purchasing files.
• Support data collection and compilation for internal reporting.
• Support the standardization and continuous improvement of administrative processes within Purchasing.

Sustainability Administration

• Provide administrative support to the Sustainability function.
• Maintain and organize sustainability-related data and documentation.
• Maintain supplier sustainability and compliance documentation.
• Register and maintain certificates, declarations, questionnaires, and other relevant information.
• Monitor documentation and highlight missing, incomplete, or outdated information for internal follow-up.
• Compile sustainability data for reports, presentations, and internal follow-up.
• Maintain sustainability-related templates, procedures, and shared files.
• Support the coordination and administration of sustainability activities and initiatives.

Scope of the Role

The Purchasing Administrative Assistant is an administrative support function. The role does not include:

• Supplier communication or negotiations.
• Requesting or evaluating quotations.
• Placing orders or managing purchase orders.
• Purchasing or commercial decision‑making.
• Responsibility for sustainability strategy or sustainability‑related decision‑making.

Qualifications and Skills

• Strong administrative and organizational skills.
• Structured, accurate, and detail‑oriented way of working.
• Good knowledge of Microsoft Office, particularly Excel.
• Experience with ERP or other business systems is an advantage.
• Interest in purchasing and sustainability topics.
• Good communication and collaboration skills.
• Good written and spoken English; additional languages are an advantage in an international organization.
• Ability to work independently, prioritize tasks, and meet agreed deadlines.
• Comfortable working with data, documentation, and different internal systems.

Position will in the beginning be 100% in the office. After estimated 3 month will the hybrid part increase.

Kompetenser

Krav

• MS Excel

Krav

• Svenska
• Engelska

Krav

• B