VIP Executive Assistant to General Manager

Creative Artists Agency; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

CAA Sports Saudi is seeking a highly organized Assistant to support the General Manager, Regional Headquarters (RHQ). The role requires strong organizational skills, the ability to multi-task, and professional interaction in a fast-paced, international sports environment.

You will manage diary and calendar across time zones, arrange travel and meetings, handle expenses, and support regional initiatives. Occasional support for other RHQ members and VIP confidentiality is expected.

Qualifications

• Excellent organizational and time-management skills with meticulous attention to detail.
• Professional demeanor, positive, and solution-focused attitude.
• Ability to prioritize, multitask, and manage a busy workload.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel).
• Excellent verbal and written communication skills.
• Experience working with high-profile or VIP individuals and maintaining confidentiality.

Responsibilities

• Prepare presentations and adjust pitch decks as directed.
• Take notes at meetings and prepare/distribute minutes as needed.
• Follow up on tasks and manage projects as directed.
• Manage complex diary across multiple time zones.
• Proactively plan and adapt schedules with last-minute changes.
• Arrange meeting and conference call bookings with relevant reminders and preparation.
• Prepare clear and concise travel options; arrange travel and all expenses.
• Liaise with internal and external stakeholders, including CAA employees, business guests, clients, and brand executives.
• Provide occasional support to department heads in the region as required.
• Demonstrate strong organizational and time management skills with attention to detail.
• Maintain a professional, solutions-oriented attitude and the ability to prioritize in a busy workload.
• Proficient in Microsoft Office (Word, PowerPoint, Excel) and able to thrive in a fast-paced environment.
• Ability to work autonomously and as part of a team, with strong verbal and written communication skills.
• Strong work ethic and experience handling high levels of confidentiality; comfortable in VIP and high-profile environments.

Skills

Organizational skills

Time management

Professional demeanor

Multitasking

MS Office

Communication skills

VIP confidentiality

Tools

Microsoft Office Suite

Job description

CAA Sports Saudi is seeking a highly organized Assistant to support the General Manager, Regional Headquarters (RHQ). The role requires strong organizational skills, the ability to multi-task, and professional interaction in a fast-paced, international sports environment.

You will manage diary and calendar across time zones, arrange travel and meetings, handle expenses, and support regional initiatives. Occasional support for other RHQ members and VIP confidentiality is expected.