Tender & Contract Analyst

National Medical Care; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

National Medical Care is seeking a Tender & Contract Analyst to manage procurement planning, develop RFQs, negotiate contracts, and oversee awards, administration, termination and close-outs in line with the Purchasing Policies Manual.

The role supports the tender management team for all RFQs, ensures compliance with the Delegation of Authority, and conducts market analyses, bid evaluations, and contract performance monitoring to secure high-quality medical supplies and services for NMC

Qualifications

• Bachelor's degree required.
• 2 years' experience in procurement of medical/non-medical supplies or related contracting.
• Proficient reading of manuals/catalogues in English and Arabic.
• Able to translate between English and Arabic.

Responsibilities

• Manages procurement planning and development of RFQs.
• Performs bid evaluations and price analysis.
• Negotiates terms, prices, and contract clauses.
• Administers and monitors complex contracts and contractor performance.
• Liaises with clients and tender management team for RFQs.
• Ensures compliance with Purchasing Policies Manual and Delegation of Authority.

Skills

English fluency

Arabic-English translation

Computer literacy

Education

Bachelor's Degree

Tools

Computer systems

Job description

The Tender & Contract Analyst is responsible for the procurement planning, development of requests for proposals, contract negotiations, awards, administration, termination and close-outs, also responsible for the preparation of tenders, and supports the tender management team for all RFQs (request of quotation) in compliance with the Purchasing Policies Manual/Delegation of Authority Matrix (NMC Corporate Office).

Major Duties and Responsibilities

• Ensures through his actions, either directly or indirectly, that a superior quality of medical treatment, compassion and understanding is given to every patient served at the NMC Hospitals and Clinics.
• Performs market analysis to determine availability of the product.
• Develops solicitations, determining quantities, specific contract language and clauses, appropriate type of contract.
• Evaluating bids/ offers submitted, performs price analysis and evaluates reasonableness of prices offered.
• Planning and conducting negotiations on price, technical requirements, terms and conditions of the contract and recommending awards in accordance with delegated authority.
• Analyzes, evaluates, and develops contracting policies, procedures, guidance, and control for subordinate contracting activities within a department or agency.
• Performing developmental assignments in a centralized procurement activity.
• Procuring supplies or services primarily through formal advertising, or through limited use of negotiation techniques.
• Reviews requisitions to determine that proper specifications or purchase descriptions are included in solicitation documents.
• Evaluating bids or proposals for compliance with specifications or purchase descriptions and applicable clauses.
• Conducts extensive negotiations before and/or contract award, negotiating with potential contractors.
• Administers complex contracts, including monitoring contractor's performance.
• Consistently look to source tenders through various avenues open to the industry.
• When tenders arrive, assess the type of tender, client and closing date of tender to determine prioritization of all tenders.
• Review and assess tenders ensuring all tender documents are received and are correct.
• Review tender documents by assessing scope, risks involved, tender complexity and provides feedback to the Tender/Contract Purchasing Supervisor.
• Compile letter of offers, tender schedules, programs and other items required by the tender.
• Once tender is completed, incorporate all relevant details, forward to Tender/Contract Purchasing Supervisor for review and approval prior to submission.
• Liaise with client on an ongoing basis to determine progress of tender.
• Compile relevant tender information into benchmark and estimated price.
• Ensures the establishment of a well coordinated vendor relationship and assist in fostering enhancement through honest and unselfish dealings with all business representatives.
• Becomes thoroughly cognizant of all procedures relating to purchasing activities and ensure compliance and submit recommendation for changes if required.
• Meets current objectives and positions the organization for future growth. Completes daily tasks and assignments and processes large volumes of work associated with the operation of the department.
• Builds positive relationships based on respect for others. Demonstrates a helpful positive attitude. Maintains effective communication with peers, staff and visitors.
• Meets and exceeds expectations of internal and external customers. All organizational and departmental standards regarding quality of performance are met. Demonstrates a strong commitment to confidentiality. Participates in quality improvement programs as directed.
• Performs other applicable tasks and duties assigned within the realm of the employee’s knowledge, skills and abilities.

Qualifications:

A minimum of:

Bachelor's Degree.

• 2 years' experience in procurement of Medical/Non-Medical supplies or related contracting experience.
• Competent working knowledge in computer systems
• Fluency in English so to be able to read manual/catalogue in both Arabic and English Languages.
• Able to translate between English and Arabic