Supervisor & Key Control & Administration

Qiddiya | القدية; Riyadh; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading development organization in Riyadh is seeking a Key Control & Administration Supervisor to manage key governance and access administration within the Workers Villages. This role involves supervising office operations, maintaining accurate records, and enforcing access control rules. The ideal candidate will have a degree in Administration or Security Management and at least four years of relevant experience. Strong attention to detail and administrative discipline are essential for ensuring compliance with safety and operational standards.

Qualifications

• Minimum 4 years of experience in key control or access administration.
• Relevant access control or security training is an advantage.

Responsibilities

• Supervise key control office operations including issuance and reconciliations.
• Maintain accurate key registers and access logs.
• Enforce access authorization rules and escalate discrepancies.

Skills

Key control processes and access governance

Administrative coordination

Customer service

Education

Diploma or Bachelor's degree in Administration or Security Management

Job description

Location

Qiddiya Workers Villages, Riyadh, Saudi Arabia

Position Summary

The Key Control & Administration Supervisor manages the governance of key control, access administration, and supporting housing office administrative processes within Qiddiya Workers Villages. The role ensures secure key custody, disciplined access controls, audit-ready records, and administrative coordination to support operational continuity and compliance.

Key Purpose of the Role

To safeguard access control and Housing administration processes through disciplined key management and structured administrative governance.

Key Responsibilities

• Supervise key control office operations including issuance, returns, custody, and reconciliations
• Maintain accurate key registers, access logs, and administrative records
• Enforce access authorization rules, SOPs, and escalation protocols
• Coordinate with Security and Facilities Management on access requirements, lock changes, and incidents
• Support housing office administrative workflows and documentation control
• Conduct routine physical counts and reconciliations, reporting discrepancies
• Train staff on key control and administrative procedures

Key Deliverables & Accountabilities

• Accurate and up-to-date key registers and access logs
• Routine reconciliations with discrepancy closure evidenceCompliance with key control and administration SOPs
• Incident reports and corrective action tracking
• Audit-ready records for key custody and administrative controls

KPIs / Performance Metrics

• Key reconciliation accuracy rate
• Number of access/key incidents and closure time
• Compliance rate with issuance/return SOPs
• Audit non-conformance rate related to key control
• Response time for access support requests

Required Qualifications & Certifications

• Diploma or Bachelor's degree in Administration, Security Management, or related field
• Relevant access control or security training is an advantage

Experience Requirements

• Minimum 4 years of experience in key control, access control, housing administration, or security support roles
• Experience with audit-ready recordkeeping and controlled processes

Technical & Professional Competencies

• Key control processes and access governance
• Recordkeeping and reconciliation discipline
• Administrative coordination and documentation control
• Incident reporting and escalation management
• Customer service and resident support

Behavioral Competencies

• High integrity and confidentiality
• Strong attention to detail and discipline
• Reliability and accountability
• Clear communication and supervision
• Calm handling of escalations

Authority & Decision-Making Limits

• Enforce access control rules and refuse unauthorized issuance
• Escalate discrepancies and suspected breaches to management and Security
• Recommend corrective administrative measures

Interfaces

Internal: Manager - Housing Services, Security, FM, HSE, Housing Office team.

External: Contractors/service providers requiring authorized access, and client representatives.

Health, Safety & Compliance Obligations

• Ensure full compliance with Qiddiya HSE policies and Saudi regulatory requirements
• Promote a safety-first culture across teams and service providers
• Ensure staff and contractors adhere to safety and quality standards