Subcontracts Engineer

L&T Hydrocarbon Engineering; Medina; On-site; SAR 260,000 - 420,000; Full time

Job summary

L&T Hydrocarbon Engineering seeks a subcontract management professional to oversee subcontracting activities for EPC projects in Saudi Arabia. You will ensure compliance with contracts, company procedures, schedules, quality standards, and budgets, handling formation, commercial evaluation, and administration.

Key duties include planning subcontract strategies, tendering, award formation, contract administration, claims management, progress monitoring, and close-out, with a focus on Saudi Aramco

Qualifications

• 5-15 years of experience in subcontract management within EPC projects.
• Knowledge of Saudi Aramco contracting procedures and local regulations.
• Experience with FIDIC, EPC and Lump Sum Turnkey contracts.
• Strong negotiation and cost analysis skills.
• Bachelor's degree in Engineering; additional qualification in Contracts/Commercial/Supply Chain preferred.

Responsibilities

• Develop subcontract strategies aligned with project plans.
• Prepare RFQ/ITB and manage tendering processes.
• Draft, review and negotiate subcontract agreements; obtain approvals.
• Monitor subcontractor performance; administer variations and payments.
• Evaluate variation orders and manage claims; mitigate commercial risks.
• Track progress; coordinate with site teams; support schedule recovery and budget control.
• Ensure compliance with Saudi Aramco standards and company policies; participate in audits.
• Manage subcontract closeout documentation and final accounts.

Skills

Subcontract management

Contract drafting

Negotiation

Commercial evaluation

Change orders

Cost analysis

Risk mitigation

Saudi Aramco contracting procedures

Stakeholder management

Communication skills

Education

Bachelor's degree in Engineering (Mechanical, Civil, Electrical, Instrumentation, or related)

Tools

SAP

Oracle

MS Excel

Contract management systems

Job description

To support the management and administration of subcontracting activities for EPC projects ensuring compliance with contractual requirements company procedures project schedules quality standards and budget objectives The role involves subcontract formation commercial evaluation contract administration progress monitoring claims management and closeout activities

Key Responsibilities

Subcontract Planning amp Strategy

• Review project requirements and develop subcontracting strategies aligned with project execution plans
• Identify work packages suitable for subcontracting
• Coordinate with Engineering Procurement Construction Planning QA QC and Project Controls teams to define subcontract scopes

Tendering amp Bid Evaluation

• Prepare and issue Request for Quotations RFQ and Invitation to Bid ITB documents
• Manage subcontract tendering processes from prequalification to award recommendation
• Conduct technical and commercial bid evaluations
• Prepare bid comparison statements and award recommendations

Subcontract Award amp Formation

• Draft review and negotiate subcontract agreements
• Ensure subcontract terms comply with main contract obligations and company policies
• Coordinate internal approvals and obtain management clearance for subcontract awards
• Facilitate contract kick-off meetings with subcontractors

Contract Administration

• Monitor subcontractor performance against contractual obligations
• Administer subcontract variations amendments and change orders
• Review subcontractor invoices and payment applications
• Ensure proper documentation and record management

Commercial amp Claims Management

• Evaluate variation orders and commercial impact assessments
• Identify contractual risks and recommend mitigation measures
• Manage subcontractor claims and disputes
• Assist in preparing and negotiating settlement proposals

Progress Monitoring

• Track subcontractor deliverables milestones and progress
• Coordinate with site teams to verify work completion
• Support schedule recovery plans for delayed subcontract activities
• Monitor subcontract costs and budget utilization

Compliance amp Governance

• Ensure compliance with Saudi Aramco standards project specifications and local regulations
• Ensure adherence to L amp T subcontracting procedures and ethics policies
• Participate in audits and contract compliance reviews

Close-Out Activities

• Manage subcontract closeout documentation
• Ensure settlement of final accounts
• Obtain warranties guarantees and closeout certificates
• Archive contract documents as per project requirements

Technical Skills

• Subcontract management and administration
• Contract drafting and negotiation
• Commercial evaluation and cost analysis
• Change order and claims management
• Knowledge of Saudi Aramco contracting procedures
• Risk assessment and mitigation
• Proficiency in SAP Oracle MS Excel and contract management systems

Behavioral Competencies

• Strong negotiation skills
• Analytical and commercial acumen
• Effective stakeholder management
• Excellent communication and presentation skills
• Problem-solving and conflict resolution
• Ability to work under schedule-driven project environments

Key Performance Indicators KPIs

• Timely award of subcontract packages
• Cost savings achieved through negotiations
• Reduction in contractual disputes and claims
• Timely processing of variation orders and payments
• Compliance with project schedules and budgets
• Successful subcontract closeout without outstanding issues

Preferred Experience in Saudi Arabia

• Saudi Aramco-approved project experience
• Knowledge of Saudi labor regulations and local content requirements
• IKTVA Experience managing local and international subcontractors on major EPC projects

Bachelor's Degree

• Bachelor's Degree in Engineering (Mechanical, Civil, Electrical, Instrumentation, or related discipline). Additional qualification in Contracts Management, Commercial Management, or Supply Chain Management preferred.

Experience

• 5 to 15 years of experience in subcontract management within EPC projects.
• Experience in Oil & Gas, Petrochemical, Refinery, Pipeline, Offshore, or Industrial Construction projects.
• Previous experience working on Saudi Aramco projects is highly preferred.
• Familiarity with FIDIC, EPC, and Lump Sum Turnkey (LSTK) contracts.